Onboarding and employment

Employee demographic data/Revised form U5605

Employment agreement templates

Employment verification

Form I-9 Leaves of absence Mandatory employment notices

Patent/IP Acknowledgment form

PPSM 30 (Compensation) Dual Employment Request Form DOCX

Transferring from one UC location to another

One of the advantages of working for UC is the ability for our employees to advance their career anywhere within the system. And, if they take a job at another location within 120 days of leaving their previous location, the benefits should move with them.

To make sure their vacation, sick leave, UCRP or retiree health service credit, retirement savings program and other benefits information transfer properly, it’s a good idea for benefits representatives at both locations to coordinate and work closely with the employee.

Generally, transferring employees do not have a PIE as a result of the transfer; current benefits continue at the new location. Changes are then normally done at the next Open Enrollment.

Here’s a short list of things that should be done to assist the employee.

Medical & Dental Benefits

The receiving campus should verify that the employee can continue in the same medical plan since availability can vary by location. If the employee’s plan is not available in the new location, the employee may enroll in a new plan.
If the employee is enrolled in a medical plan with a service area and/or DeltaCare USA, the employee may need to change their primary care physician and/or dentist.
The employee will receive a COBRA packet to continue health benefits if there is an employment break between jobs. When the employee starts at their new location, their Health & Welfare benefits will be restored if the employment break is less than 120 days. If the employment break is 120 days or more, and the new appointment qualifies the employee for benefits, the employee will have a PIE to select benefits.

Flexible Spending Accounts

When an employee transfers to a new UC location, participation in the flexible spending account plans remain at the same contribution level. If any monthly contributions were missed due to payroll deadlines, the new location must make a retroactive adjustment so that coverage and contributions are continuous.

403(b) and 457(b) Plans

If the employee is contributing to the 403(b), the 457(b) or the DC After-Tax plans, the employee will need to redo the contribution election for the new location. Refer the employee to Fidelity Retirement Services (netbenefits.com or 866-682-7787). Deferral elections are subject to payroll deadlines so contributions may be missed.
Maximum annual contribution information should be transmitted from the departing campus to the receiving campus to assure that the employee does not inadvertently over-contribute to the tax-deferred savings plans.
To ensure that any existing 403(b) loan repayments continue, coordination with the departing campus and/or Fidelity Retirement Services may be necessary.

Accounting Manual Information on Interlocation Transfer PDF

UC Health Covered Affiliations Onboarding Notification

UCPath Payroll Staff Transition Program

Unemployment Insurance Termination Report Vacation credit tables

Voluntary Separation Program (VSP)