Talent acquisition and employment

• University of California Diversity website
• Career Tracks
  A job classification system that enables UC to define job titles consistently within each location and across the university.
• UC employment policies
  • PPSM 3: Types of Appointment PDF
  • PPSM 20: Recruitment and Promotion PDF
  • PPSM 21: Selection and Appointment PDF
  • PPSM 30: Compensation PDF
  • BFB-G-13: Policy and Regulations Governing Moving and Relocation PDF
  • Senior Management Group policies
  • Regents Policy 4400: Policy on University of California Diversity Statement
• Affirmative Action/EEO
  Information about the university’s obligations under affirmative action and equal employment opportunity.
• California Pay Transparency and Applicant Salary Inquiry Restrictions (Assembly Bill 168 and Senate Bill 1162)
  Information about the university’s commitment to pay equity and pay transparency during the recruitment process.
• Pre-employment Testing eCourse
  This eCourse provides guidelines and resources about the key issues surrounding pre-employment testing of applicants for university positions. Available through the UC Learning Center. (13 mins.)
• Guidance on Recruitment Through the Use of Social Networks
  Systemwide guidelines about the use of University social network accounts (such as LinkedIn Recruiter) to identify and recruit candidates for University employment in staff positions. Local campus procedures for the recruitment of internal and external candidates through social networks such as LinkedIn, Facebook, Twitter and others may be implemented in accordance with these guidelines.

• Executive Recruitment and Search: UC-approved search firms, internal search resources, and additional guidance and tools to assist with executive recruitment and searches.
• UC Hiring for Success: Available through the UC Learning Center, this eCourse training guides hiring managers and other UC personnel through each step of the hiring process and the policies, laws and values that underlay UC talent acquisition.
• Search Advisory and Hiring Committee Best Practices: Available through the UC Learning Center, this eCourse identifies and reviews the important roles committee chairs and individual committee members play in making a successful hire. Includes strategies and techniques for ensuring equity through identification and management of biases that may influence search or hiring processes, and laws and UC policies and procedures that govern hiring practices.
  • Search Advisory and Hiring Committee Best Practices Resource Library: Includes links to laws, policies, studies, reference materials and other resources that complement the topics covered within this eCourse.
• UC Managing Implicit Bias Series eCourse: A six-course online training series designed to increase awareness of implicit bias and reduce its impact at the University. The series reinforces the UC diversity, equity, and inclusion values that enable the University to attract and retain a top talent workforce, and it further supports the UC commitment to developing effective leaders and managers of people. It is intended to supplement existing location programs and resources.
• Diversity Resources PDF: To help recruit a diverse talent pool, a listing of diversity web sites has been developed to increase efforts in this area. Workplace diversity is essential to help grow and evolve as an organization. The listings provide sites that are geared towards Veterans, women and people from diverse cultures. Keep in mind that diversity is not limited to race and gender, but expands to diversity of experiences and perspectives.

• Interview Committee Guide PDF
  Overview for hiring managers and interview committee members on best practices for conducting effective and legally compliant committee interviews.
• Unconscious Bias Resources PDF and How Unconscious Biases May Impact Reviewing a Resume PDF
  Avoid unconscious bias in the interview setting. Understand how unconscious bias may affect important interviewing decisions for committee members and those who interview.
• UC Core Competencies PDF
  A foundational tool for the assessment and development of staff and people managers.
• Behavioral Interview Questions Database (PC only)
  Download your own personal instance of an Access database with almost 400 behavioral interview questions, based on one or more of the UC Core Competencies.
  • Due to the nature of this file type, you may encounter a security warning when opening this file, but it is safe to open and use
  • Use Chrome or Firefox to download
  • System Requirements:
    • Microsoft Access 2016
    • Microsoft Excel 2016
    • Windows 8.1
  • Behavioral Interview Question Database User Guide PDF
    Guide for using the Behavioral Interview Question Database.
• Sample Interview Questions XLSX
  Database of behavioral based sample interview questions by functional category.

• Reference Checks Best Practices PDF
• Background Checks Best Practices PDF
• Total Compensation Estimator
• Offer letter templates
  • Staff positions DOCX
  • SMG positions
    • SMG offer letter template for Internal candidates DOCX
    • SMG offer letter template for External candidates DOCX

The performance management process at UC consists of several steps: Setting expectations and individual performance goals; giving and receiving feedback; engaging and developing employees; conducting performance appraisals; motivating, recognizing and rewarding employees; coaching for performance; and managing corrective action.

At UC, performance management is a key piece of employee engagement, both from an individual employee perspective and from a broader organizational perspective. Employees who have regular and meaningful performance management discussions with their managers are more productive and have more opportunities to do challenging work and learn new skills. To learn more about performance management and your role in the process talk to your manager, contact your local HR representative or complete the Performance Management Series eCourses.

• Performance Management Model PDF: This model shows the process of performance management from on-boarding to setting expectations, to giving feedback and coaching, and finally evaluating results. These activities are part of an ongoing, collaborative performance management process and take place throughout the year.
• Performance Management Series*eCourse: An eight-part series providing the fundamentals of performance management, including important information, tools and resources needed to support UC people managers in their roles, available through the UC Learning Center.
  1. UC Performance Management OverviewUC Setting ExpectationsUC Giving & Receiving FeedbackUC Engaging & Developing EmployeesUC Conducting Performance AppraisalsUC Motivating, Recognizing & Rewarding EmployeesUC Coaching for PerformanceUC Managing Corrective Action
  Watch the series introduction video (1:51)
  *The eight Performance Managment Series courses are now also included as part of the UC Systemwide People Management Series and Certificate
• UC Core Competencies PDF
  A foundational tool for the assessment and development of staff, managers and leaders
• UC policies relating to performance management
  • PPSM 62: Corrective Action Professional & Support Staff PDF
  • For managers of union represented employees, see their bargaining agreement for details.