- For HR administrators
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Talent acquisition and recruitment
Talent acquisition and recruitment
Systemwide and local talent acquisition works in partnership with hiring managers to identify candidates for job openings and builds pipelines for future needs.
Planning for recruitment
Before you begin, ensure you are aware of UC policies and local procedures on conducting an effective recruitment to ensure you hire for the right skills and competencies.
- Career Tracks
A job classification system that enables UC to define job titles consistently within each location and across the university. - UC employment policies
- PPSM 3: Types of Appointment PDF
- PPSM 20: Recruitment and Promotion PDF
- PPSM 21: Selection and Appointment PDF
- PPSM 30: Compensation PDF
- BFB-G-13: Policy and Regulations Governing Moving and Relocation PDF
- Senior Management Group policies
- Regents Policy 4400: Policy on University of California Diversity Statement
- Equal Employment Opportunity and Nondiscrimination
Information about the university’s obligations under equal employment opportunity and nondiscrimination. - California Pay Transparency and Applicant Salary Inquiry Restrictions (Assembly Bill 168 and Senate Bill 1162)
Information about the university’s commitment to pay equity and pay transparency during the recruitment process. - University of California Diversity website
- Pre-employment Testing eCourse
This eCourse provides guidelines and resources about the key issues surrounding pre-employment testing of applicants for university positions. Available through the UC Learning Center. (13 mins.)
- Executive Recruitment and Search: UC-approved search firms, internal search resources, and additional guidance and tools to assist with executive recruitment and searches.
- UC Managing Implicit Bias Series eCourse: This online training series helps UC employees understand implicit bias and its impact on workplace interactions, while strengthening practices that support nondiscrimination, equal opportunity, and a more inclusive university environment.
Interviewing
Interviewing is one of the most important parts of the hiring process. With preparation and planning, you’ll be able to conduct interviews that provide you with solid information to assist in making successful, long-term hires.
- UC Core Competencies PDF
A foundational tool for the assessment and development of staff and people managers. - Sample Interview Questions XLSX
Database of behavioral based sample interview questions by functional category.
Finalizing the hire
When interviews are complete, it’s time to move into the selection phase of the process.
Onboarding and integration
Onboarding and integration are strategic processes designed to immerse the new employee in the organization’s culture and vision, while socializing them to their new role and providing the tools and resources they need to be successful.
Performance management
Performance management is an ongoing, collaborative process between managers and employees to build relationships, set expectations and goals, give and receive feedback and discuss professional development needs and career aspirations.
The performance management process at UC consists of several steps: Setting expectations and individual performance goals; giving and receiving feedback; engaging and developing employees; conducting performance appraisals; motivating, recognizing and rewarding employees; coaching for performance; and managing corrective action.
At UC, performance management is a key piece of employee engagement, both from an individual employee perspective and from a broader organizational perspective. Employees who have regular and meaningful performance management discussions with their managers are more productive and have more opportunities to do challenging work and learn new skills. To learn more about performance management and your role in the process talk to your manager, contact your local HR representative or complete the Performance Management Series eCourses.
- Performance Management Model PDF: This model shows the process of performance management from on-boarding to setting expectations, to giving feedback and coaching, and finally evaluating results. These activities are part of an ongoing, collaborative performance management process and take place throughout the year.
- Performance Management Series*eCourse: An eight-part series providing the fundamentals of performance management, including important information, tools and resources needed to support UC people managers in their roles, available through the UC Learning Center. Watch the series introduction video (1:51)
*The eight Performance Management Series courses are now also included as part of the UC Systemwide People Management Series and Certificate. - UC Core Competencies PDF
A foundational tool for the assessment and development of staff, managers and leaders - UC policies relating to performance management
- PPSM 62: Corrective Action Professional & Support Staff PDF
- For managers of union represented employees, see their bargaining agreement for details.
Additional resources
- Policy on Reemployment of UC Retired Employees PDF
- Implementation Procedures PDF
- Rehire Approvals Form PDF
- Frequently Asked Questions PDF
- Returning to UC Employment After Retirement Fact Sheet PDF
- UCRP Reemployed Retiree Notification Form (UBEN 1039) PDF
- Guidelines for the rehire of UC Retirees
(For those rehired prior to January 1, 2009)
- Guidelines (2001) PDF
- Training (2001) PPT
- Employment Look Forward PDF
- Look Forward Instructions PDF
- Temporary Employment FAQ:
- New Employment Provisions – Health and Welfare PDF
- New Employment Provisions – Conversion from Limited to Career PDF
- New Employment Provisions – Floater Appointments PDF
- New Employment Provisions – General PDF
- New Employment Provisions – Hours Count PDF
- New Employment Provisions – Lookback Program PDF
- New Employment Provisions – Rights and Privileges PDF
- One Time Service Credit Allocation PDF
- Hours Count and Conversion PDF
- Health and Welfare PDF
- Rehired Retirees PDF