- For HR administrators
-
Mandatory employment notices and posters
Mandatory employment notices and posters
Required federal and state notices
Links
- http://www.dir.ca.gov/wp.asp
- http://www.dir.ca.gov/dosh/DoshReg/ApndxA300Final.pdf
- https://www.dir.ca.gov/dosh/DoshReg/ApndxB300AFinal.pdf
- https://www.dir.ca.gov/dosh/DoshReg/ApndxC301Final.pdf
Document title and number/date
- OSHA’s Form 300, Log of Work-Related Injuries and Illnesses (7/2007)
- OSHA’s Form 300A, Summary of Work-Related Injuries and Illnesses (7/2007)
- OSHA’s Form 301, Injury and Illness Incident Report
Description/comment
Completed log for each year must be posted by February 1 of the following year and remain posted until April 30
Form 300 is for logging recordable injuries, form 301 is for collecting details and form 300A is the annual summary form.
Links
- http://www.dir.ca.gov/wp.asp
- http://www.dir.ca.gov/dosh/dosh_publications/Access_En.pdf PDF
- https://www.dir.ca.gov/dosh/dosh_publications/Access_Sp.pdf PDF
Document title and number/date:
Access to Medical and Exposure Records — S-11 (1/2015)
Links
- http://www.dir.ca.gov/wp.asp
- http://www.dir.ca.gov/dosh/dosh_publications/shpstreng012000.pdf PDF (English)
- http://www.dir.ca.gov/dosh/dosh_publications/Spanish/shpstrspanish012000.pdf PDF (Spanish)
Document title and number/date
Safety and Health Protection on the Job — (November 2023) (English and Spanish)
Description/comment
Notice includes Hazardous Substances notice required under CA Labor Code 6328
Links
- http://www.ucop.edu/uc-whistleblower/
- http://www.ucop.edu/uc-whistleblower/_files/17973-hotline.pdf PDF
- http://www.ucop.edu/uc-whistleblower/_files/dhsoig_poster.pdf PDF
Document title and number/date
DOD Hotline For Reporting Fraud, Waste, and Abuse poster.
DHS Office of Inspector General Hotline poster.
Description/comment
DOD notice must be posted by contractors with covered DOD contracts of $5 million or more.
DHS notice must be posted if the DOD contract is funded, in whole or in part, by DHS disaster relief funds.
Links
Document title and number/date
Emergency — S 500 (3/1990)
Description/comment
Required under Title 8, Section 1512 (e), California Code of Regulations
Links
- http://www.uscis.gov/USCIS/Controlled%20Vocabulary/Native%20Documents/E-Verify/E-Verify_Poster_V08-08_Standard_English.pdf PDF (Participation – English)
- http://www.uscis.gov/USCIS/E-Verify/EverifyPosterSpanish1.pdf PDF (Participation – Spanish)
- http://www.uscis.gov/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Right_to_Work_Poster_English.pdf PDF (Right to Work – English)
- http://www.uscis.gov/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Right_to_Work_Poster_Spanish.pdf PDF (Right to Work – Spanish)
Document title and number/date
USCIS E-Verify Participation and Right to Work notices (4/2019)
Description/comment
Versions of each poster without the “Sample” tagline are available via each location’s E-Verify Program Administrator.
Links
- http://www.dfeh.ca.gov/resources/posters-and-brochures-and-fact-sheets/poster-and-brochure-tab-list/
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/01/CFRA-and-Pregnancy-Leave_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/09/CFRA-and-Pregnancy-Leave_SP.pdf PDF (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Family-Care-and-Medical-Leave-Fact-Sheet_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Family-Care-and-Medical-Leave-Fact-Sheet_SP.pdf PDF (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/02/Expanded-Family-And-Medical-Leave_ENG.pdf (English)
Document title and number/date
Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave —
CRD-100-21ENG – English (1/2025)
CRD-100-21SP – Spanish (3/2025)
Factsheet:
CRD-EO3P-ENG – English (12/2022)
CRD-EO3P-SP – Spanish (12/2022)
Expanded CFRA Overview (1/2023)
Links
- https://www.dol.gov/general/topics/posters
- http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pd fPDF (English)
- https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf PDF (Spanish)
Document title and number/date
Employee Rights under the Family and Medical Leave Act — WH Publication 1420a (4/2023 — English)
Links
- http://www.dir.ca.gov/wp.asp
- https://www.dir.ca.gov/iwc/MW-2025.pdf (English)
- https://www.dir.ca.gov/iwc/MW-2025-Spanish.pdf (Spanish)
Document title and number/date
California Minimum Wage (effective Jan. 1, 2025)
Links
- https://www.dol.gov/general/topics/posters
- https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/minwagep.pdf PDF (English)
- https://www.dol.gov/whd/regs/compliance/posters/minwagesp.pdf PDF (Spanish)
- https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/disabc.pdf (English)
- https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/disabspanc3p.pdf (Spanish)
Document title and number/date
Federal Minimum Wage — WH Publication 1088 (April 2023)
Employee Rights for Workers with Disabilities/Special Minimum Wage (January 2018)
Links
Document title and number/date
Payday Notice — DLSE 8 (6/2002)
Links
- https://calcivilrights.ca.gov/Posters/
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/01/Your-Rights-and-Obligations-as-a-Pregnant-Employee_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/02/Your-Rights-and-Obligations-as-a-Pregnant-Employee_SP.pdf (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Pregnancy-Disability-Leave-Fact-Sheet_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Pregnancy-Disability-Leave-Fact-Sheet_SP.pdf PDF (Spanish)
Document title and number/date
Your Rights and Obligations as a Pregnant Employee —
CRD-Eo9P-ENG – English (1/2025)
CRD-Eo9P-SP – Spanish (2/2023)
CRD-EO2P-ENG – English (12/2022)
CRD-EO2P-ENG – Spanish (12/2022)
Links
Document title and number/date
Notice to Victims of Domestic Violence, Sexual Assault and Stalking, 11/2017
Description/comment
In accordance with AB 2337, employers will provide this notice to all new employees, as well as current employees upon request.
Links
- http://www.sos.ca.gov/elections/time-vote-notices/
- http://elections.cdn.sos.ca.gov/pdfs/tov-english.pdf PDF (English)
- https://elections.cdn.sos.ca.gov/pdfs/tov-sp.pdf PDF (Spanish)
Document title and number/date
Time Off to Vote — CA Elections Code Section 14001
Description/comment
CA Elections Code Section 14001 requires that the notice must be posted at least 10 days before each statewide election
Links
Description/comment
On January 21, 2025, the White House and President Donald Trump issued an Executive Order: “Ending Illegal Discrimination and Restoring Merit-Based Opportunity,” which revoked Executive Order 11246.
Links
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Sexual-Harassment-Poster_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Sexual-Harassment-Poster_SP.pdf PDF (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2020/03/Sexual-Harassment-Fact-Sheet_ENG.pdf (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2020/04/Sexual-Harassment-Fact-Sheet_SP.pdf (Spanish)
Document title and number/date
Sexual Harassment Poster –
CRD-185P-ENG – English (1/2023)
CRD-185P-SP – Spanish (1/2023)
Factsheet
CRD-185-ENG (9/2022)
CRD-185-SP (9/2022)
Description/comment
Distribute copies of this document or an alternative writing that complies with Government Code 12950. This document may be duplicated in any quantity.
Links
- https://calcivilrights.ca.gov/Posters/
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/11/The-Rights-of-Employees-who-are-Transgender-or-Gender-Nonconforming-Poster_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/02/The-Rights-of-Employees-who-are-Transgender-or-Gender-Nonconforming-Poster_SP.pdf PDF (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2020/06/LGBTQ-Fact-Sheet_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/09/LGBTQ-Fact-Sheet_SP.pdf PDF (Spanish)
Document title and number/date
Transgender Rights in the Workplace posters
CRD-E04P-ENG (12/2023)
CRD-E04P-SP (2/2024)
Factsheet
CRD-A07P-ENG (11/2022)
CRD-A07P-ES (11/2022)
Links
- http://www.edd.ca.gov/Unemployment/Forms_and_Publications.htm
- http://www.edd.ca.gov/pdf_pub_ctr/de1857a.pdf PDF (English)
- http://www.edd.ca.gov/pdf_pub_ctr/de1857as.pdf PDF (Spanish)
- http://www.edd.ca.gov/pdf_pub_ctr/de1857av.pdf PDF (Vietnamese)
Document title and number/date
Notice to Employees — DE 1857A — (1/2022)
Links
- https://www.dol.gov/general/topics/posters
- https://www.dol.gov/sites/dolgov/files/VETS/files/USERRA-Poster.pdf PDF
Document title and number/date
Your Rights Under USERRA — (May 2022)
Description/comment
United States Code, Chapter 43, Part III, Title 38
Links
- https://www.dol.gov/general/topics/posters
- http://www.dol.gov/whd/regs/compliance/posters/govc.pdf PDF
Document title and number/date
Notice to Employees Working on Government Contracts — WH Publication 1313 (April 2009)
Description/comment
Post while performing government contract work subject to the Service Contract Act or Public Contracts Act
Links
- https://www.dir.ca.gov/wp.asp
- https://www.dir.ca.gov/dlse/WhistleblowersNotice.pdf PDF
- https://www.ucop.edu/uc-whistleblower/
- https://www.ucop.edu/uc-whistleblower/_files/wbposter.pdf PDF
- https://www.auditor.ca.gov/wp-content/uploads/2025/06/whstlblr_letter.pdf PDF (2025 Whistleblower Poster 8.5×11 PDF)
- https://www.auditor.ca.gov/wp-content/uploads/2025/06/whistleblower_brochure.pdf (2025 Whistleblower Program Brochure PDF)
Document title and number/date
Whistleblowers Are Protected — Labor Code Section 1102.8(a)
Description/comment
Locations may utilize a tailored version with local contact information listed
Links
Document title and number/date
Notice to Employees – Injuries Caused By Work – DWC 7 (1/2016)
Links
- https://calcivilrights.ca.gov/Posters/
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/01/Workplace-Discrimination-Poster_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/02/Workplace-Discrimination-Poster_SP.pdf PDF (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/11/Discrimination-is-Against-the-Law-Brochure_ENG.pdf (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/11/Discrimination-is-Against-the-Law-Brochure_SP.pdf (Spanish)
Document title and number/date
California Law Prohibits Workplace Discrimination and Harassment
CRD E07P-ENG (1/2025 — English) and CRD E07P-SP (1/2024 — Spanish)
Discrimination is Against the Law –
CRD-A01B-ENG (11/2022)
CRD-A01B-SP (11/2022)