- For HR administrators
-
Mandatory employment notices
Mandatory employment notices
Required federal and state notices
Links
- http://www.dir.ca.gov/wp.asp
- http://www.dir.ca.gov/dosh/PubOrder.asp
- http://www.dir.ca.gov/dosh/DoshReg/ApndxA300Final.pdf PDF
Document title and number/date
CAL/OSHA Form 300 – Log of Work-Related Injuries and Illnesses — Appendix A (7/2007)
Description/comment
Completed log for each year must be posted by February 1 of the following year and remain posted until April 30
Links
- http://www.dir.ca.gov/wp.asp
- http://www.dir.ca.gov/dosh/dosh_publications/Access_En.pdf PDF
- https://www.dir.ca.gov/dosh/dosh_publications/Access_Sp.pdf PDF
Document title and number/date:
Access to Medical and Exposure Records — S-11 (1/2015)
Links
- http://www.dir.ca.gov/wp.asp
- http://www.dir.ca.gov/dosh/dosh_publications/shpstreng012000.pdf PDF (English)
- http://www.dir.ca.gov/dosh/dosh_publications/Spanish/shpstrspanish012000.pdf PDF (Spanish)
Document title and number/date
Safety and Health Protection on the Job — (November 2023) (English and Spanish)
Description/comment
Notice includes Hazardous Substances notice required under CA Labor Code 6328
Links
- http://www.ucop.edu/uc-whistleblower/
- http://www.ucop.edu/uc-whistleblower/_files/17973-hotline.pdf PDF
- http://www.ucop.edu/uc-whistleblower/_files/dhsoig_poster.pdf PDF
Document title and number/date
DOD Hotline For Reporting Fraud, Waste, and Abuse poster.
DHS Office of Inspector General Hotline poster.
Description/comment
DOD notice must be posted by contractors with covered DOD contracts of $5 million or more.
DHS notice must be posted if the DOD contract is funded, in whole or in part, by DHS disaster relief funds.
Links
Document title and number/date
Emergency — S 500 (3/1990)
Description/comment
Required under Title 8, Section 1512 (e), California Code of Regulations
Links
- http://www.uscis.gov/USCIS/Controlled%20Vocabulary/Native%20Documents/E-Verify/E-Verify_Poster_V08-08_Standard_English.pdf PDF (Participation – English)
- http://www.uscis.gov/USCIS/E-Verify/EverifyPosterSpanish1.pdf PDF (Participation – Spanish)
- http://www.uscis.gov/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Right_to_Work_Poster_English.pdf PDF (Right to Work – English)
- http://www.uscis.gov/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Right_to_Work_Poster_Spanish.pdf PDF (Right to Work – Spanish)
Document title and number/date
USCIS E-Verify Participation and Right to Work notices (4/2019)
Description/comment
Versions of each poster without the “Sample” tagline are available via each location’s E-Verify Program Administrator.
Links
- http://www.dfeh.ca.gov/resources/posters-and-brochures-and-fact-sheets/poster-and-brochure-tab-list/
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/01/CFRA-and-Pregnancy-Leave_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/09/CFRA-and-Pregnancy-Leave_SP.pdf PDF (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Family-Care-and-Medical-Leave-Fact-Sheet_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Family-Care-and-Medical-Leave-Fact-Sheet_SP.pdf PDF (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/02/Expanded-Family-And-Medical-Leave_ENG.pdf (English)
Document title and number/date
Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave —
CRD-100-21ENG – English (2/2023)
CRD-100-21SP – Spanish (2/2023)
Factsheet:
CRD-EO3P-ENG – English (12/2022)
CRD-EO3P-SP – Spanish (12/2022)
Expanded CFRA Overview (1/2023)
Links
- https://www.dol.gov/general/topics/posters
- http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pd fPDF (English)
- https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf PDF (Spanish)
Document title and number/date
Employee Rights under the Family and Medical Leave Act — WH Publication 1420a (4/2023 — English)
Links
- http://www.dir.ca.gov/wp.asp
- https://www.dir.ca.gov/iwc/MW-2024.pdf (English)
- https://www.dir.ca.gov/iwc/MW-2024-Spanish.pdf (Spanish)
Document title and number/date
California Minimum Wage (effective Jan. 1, 2024)
Links
- https://www.dol.gov/general/topics/posters
- https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/minwagep.pdf PDF (English)
- https://www.dol.gov/whd/regs/compliance/posters/minwagesp.pdf PDF (Spanish)
Document title and number/date
Federal Minimum Wage — WH Publication 1088 (April 2023)
Links
Document title and number/date
Payday Notice — DLSE 8 (6/2002)
Links
- https://calcivilrights.ca.gov/Posters/
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/01/Your-Rights-and-Obligations-as-a-Pregnant-Employee_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/02/Your-Rights-and-Obligations-as-a-Pregnant-Employee_SP.pdf (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Pregnancy-Disability-Leave-Fact-Sheet_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Pregnancy-Disability-Leave-Fact-Sheet_SP.pdf PDF (Spanish)
Document title and number/date
Your Rights and Obligations as a Pregnant Employee —
CRD-Eo9P-ENG – English (1/2023)
CRD-EO2P-ENG – English (12/2022)
CRD-EO2P-ENG – Spanish (12/2022)
Links
Document title and number/date
Notice to Victims of Domestic Violence, Sexual Assault and Stalking, 11/2017
Description/comment
In accordance with AB 2337, employers will provide this notice to all new employees, as well as current employees upon request.
Links
- http://www.sos.ca.gov/elections/time-vote-notices/
- http://elections.cdn.sos.ca.gov/pdfs/tov-english.pdf PDF (English)
- https://elections.cdn.sos.ca.gov/pdfs/tov-sp.pdf PDF (Spanish)
Document title and number/date
Time Off to Vote — CA Elections Code Section 14001
Description/comment
CA Elections Code Section 14001 requires that the notice must be posted at least 10 days before each statewide election
Links
- http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm
- http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf PDF (English)
- http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf PDF
- http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf PDF (Spanish)
- http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost(Chinese).pdf PDF (Chinese)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/11/Discrimination-is-Against-the-Law-Brochure_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/11/Discrimination-is-Against-the-Law-Brochure_SP.pdf PDF (Spanish)
- https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf PDF
Document title and number/date
Equal Employment Opportunity is the Law — EEOC-P/E-1 (Revised 11/2009)
Equal Employment Opportunity is the Law —Supplement (Revised 9/2015)
Discrimination is Against the Law (11/2022)
OFCCP’s Pay Transparency Nondiscrimination Provision (EO 13665). (12/2016)
Links
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Sexual-Harassment-Poster_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/12/Sexual-Harassment-Poster_SP.pdf PDF (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2020/03/Sexual-Harassment-Fact-Sheet_ENG.pdf (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2020/04/Sexual-Harassment-Fact-Sheet_SP.pdf (Spanish)
Document title and number/date
Sexual Harassment Poster –
CRD-185P-ENG – English (1/2023)
CRD-185P-SP – Spanish (1/2023)
Factsheet
CRD-185-ENG (9/2022)
CRD-185-SP (9/2022)
Description/comment
Distribute copies of this document or an alternative writing that complies with Government Code 12950. This document may be duplicated in any quantity.
Links
- https://calcivilrights.ca.gov/Posters/
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/11/The-Rights-of-Employees-who-are-Transgender-or-Gender-Nonconforming-Poster_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/02/The-Rights-of-Employees-who-are-Transgender-or-Gender-Nonconforming-Poster_SP.pdf PDF (Spanish)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2020/06/LGBTQ-Fact-Sheet_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/09/LGBTQ-Fact-Sheet_SP.pdf PDF (Spanish)
Document title and number/date
Transgender Rights in the Workplace posters
CRD-E04P-ENG (12/2023)
CRD-E04P-SP (2/2024)
Factsheet
CRD-A04P-ENG (9/2022)
CRD-A04P-SP (9/2022)
CRD-A07P-ENG (11/2022)
Links
- http://www.edd.ca.gov/Unemployment/Forms_and_Publications.htm
- http://www.edd.ca.gov/pdf_pub_ctr/de1857a.pdf PDF (English)
- http://www.edd.ca.gov/pdf_pub_ctr/de1857as.pdf PDF (Spanish)
- http://www.edd.ca.gov/pdf_pub_ctr/de1857av.pdf PDF (Vietnamese)
Document title and number/date
Notice to Employees — DE 1857A — (1/2022)
Links
- https://www.dol.gov/general/topics/posters
- https://www.dol.gov/sites/dolgov/files/VETS/files/USERRA-Poster.pdf PDF
Document title and number/date
Your Rights Under USERRA — (May 2022)
Description/comment
United States Code, Chapter 43, Part III, Title 38
Links
- https://www.dol.gov/general/topics/posters
- http://www.dol.gov/whd/regs/compliance/posters/govc.pdf PDF
Document title and number/date
Notice to Employees Working on Government Contracts — WH Publication 1313 (April 2009)
Description/comment
Post while performing government contract work subject to the Service Contract Act or Public Contracts Act
Links
- https://www.dir.ca.gov/wp.asp
- https://www.dir.ca.gov/dlse/WhistleblowersNotice.pdf PDF
- https://www.ucop.edu/uc-whistleblower/
- https://www.ucop.edu/uc-whistleblower/_files/wbposter.pdf PDF
- https://www.auditor.ca.gov/wp-content/uploads/2024/06/whstlblr_letter.pdf PDF (2024 Whistleblower Poster 8.5×11 PDF)
- https://www.auditor.ca.gov/wp-content/uploads/2024/06/whistleblower_brochure.pdf (2024 Whistleblower Program Brochure PDF)
Document title and number/date
Whistleblowers Are Protected — Labor Code Section 1102.8(a)
Description/comment
Locations may utilize a tailored version with local contact information listed
Links
Document title and number/date
Notice to Employees – Injuries Caused By Work – DWC 7 (1/2016)
Links
- https://calcivilrights.ca.gov/Posters/
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/01/Workplace-Discrimination-Poster_ENG.pdf PDF (English)
- https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2023/02/Workplace-Discrimination-Poster_SP.pdf PDF (Spanish)
Document title and number/date
California Law Prohibits Workplace Discrimination and Harassment
CRD E07P-ENG (1/2024 — English)
CRD E07P-SP (1/2024 — Spanish)