UC is proposing revisions to PPSM 80 Staff Personnel Records, a policy that applies to staff employees in the Professional & Support Staff, Managers & Senior Professionals and Senior Management Group members.

A workgroup with representatives from HR Policy, Office of General Counsel, UCPath, Records Management, Information Technology Services and two campuses has reviewed the policy as part of the normal policy review cycle.  Revisions, intended to clarify policy language and to reflect recordkeeping in the electronic age, include:

  • A definition of personnel records in any format
  • The expansion of criteria for records not to be released to the public
  • The addition of a new section regarding Access to Records by Governmental Agencies
  • As best practice, when an employee transfers from one UC location to another, the new location becomes the office of record

The proposed policy is posted at: http://ucnet.universityofcalifornia.edu/tools-and-services/administrators/policies/proposed/ppsm-80.pdf.

Employees covered by this policy who wish to provide comments on the proposed revisions should check with their local Human Resources Office about how to submit comments.