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What to do if you're

A New Employee

Welcome to UC!

We’re glad to have you join our community and be a part of this vibrant institution that contributes so much, everyday, to people throughout California and around the world.

As you begin your new job, you’ll need to complete the usual paperwork (tedious, we know, but necessary) and make some important choices about your benefits. The good news is that there are a lot of resources, and people, to help you. Below you’ll find information to help you get started, including how to sign up for benefits. Also below is a list of additional resources you may find helpful.

1

Paperwork (everyone’s favorite)

Every new employee has various forms to complete and paperwork to sign. At some locations that happens before your first day on the job, and at others it happens on your first day. Your location may also have a new employee orientation program. If it does, be sure to attend one to help you learn about UC and all the great things it offers, and to also meet colleagues.

2

Create your personal online employee account

Here’s how to set up your account:

  • Go to https://atyourserviceonline.ucop.edu/ayso
  • Select "New to UC and have a temporary password"
  • Enter your Social Security number and your temporary password. Your temporary password is your birthdate in the format mmddyyyy; for example, if your date of birth is June 17, 1981, your temporary password is 06171981.
  • Select “Sign In” and follow the instructions to create your permanent password. It must contain 6 to 12 alphanumeric characters. Then agree to the Password Authorization.
  • Follow the instructions to create a username.
  • Create a security word that a customer service or benefits representative can use to help identify you when you call for information.
  • Enter your preferred email address so you are sure to get important messages about your benefits and other work-related issues.
  • Answer any 6 of the 12 challenge questions so that you can have access to your personal information if you forget your password.

Now you’re all set.

3

Complete your benefits enrollment – only 31 days and the clock's ticking

You have only 31 days from your first day at work (or first day in an appointment that makes you newly eligible for benefits) to enroll in your benefits (faculty members have a second 31-day period of eligibility that begins on their first day on campus).

Although it seems like a lot of time, it’ll be gone before you know it and then you’ll have to scramble, or worse, you’ll miss your opportunity to choose the benefits you want and be defaulted into UC’s high-deductible, basic health plan with limited benefits. 

We’re proud of the selection of benefits we offer and don’t want you to miss out, so don’t delay.  Enroll online by signing in to your personal account. You don’t have to complete the enrollment in one sitting; sign in anytime during your first 31 days to complete your choices.

If you don’t take action during this 31-day period, you will be automatically enrolled in UC’s high-deductible Core medical plan, the Delta Dental PPO and the vision plan. But your family members won’t be covered, and in most cases you won’t be able to make changes or enroll family members until the next Open Enrollment period.

4

Name your beneficiaries

While you are signed in to your account, be sure to name beneficiaries for your UC Retirement Plan, life insurance and accidental death & dismemberment benefits.

5

Be safe not sorry – mark your calendar now

Chances are all your information and benefits choices have been recorded accurately, but it’s always a good idea to be sure, rather than be surprised later on.  About 10 days after you have enrolled, we encourage you to check your personal account and your paystub to verify coverage for you and your family members.  If there are any errors, it’s your responsibility to notify your Benefits or Payroll Office of any errors.

6

Verify your family members’ eligibility for benefits

If you enroll any family members in your UC-sponsored medical, dental and/or vision plan now or during a future enrollment period, you’ll be asked to provide copies of documents that verify their eligibility. Watch for a packet of materials in the mail from Secova; it will provide information about the documents you need to provide and how to submit them.