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What to do if you're

A New Employee

Welcome to UC!

We’re glad to have you join our community and be a part of this vibrant institution that contributes so much, everyday, to people throughout California and around the world.

As you begin your new job, you’ll need to complete the usual paperwork (tedious, we know, but necessary) and make some important choices about your benefits. The good news is that there are a lot of resources, and people, to help you. Below you’ll find information to help you get started, including how to sign up for benefits. Also below is a list of additional resources you may find helpful.

1

Paperwork (everyone’s favorite)

Every new employee has various forms to complete and paperwork to sign. At some locations that happens before your first day on the job, and at others it happens on your first day. Your location may also have a new employee orientation program. If it does, be sure to attend one to help you learn about UC and all the great things it offers, and to also meet colleagues.

2

Create your personal online employee account

Here’s how to set up your account:

  • Go to https://atyourserviceonline.ucop.edu/ayso
  • Select "New to UC and have a temporary password"
  • Enter your Social Security number and your temporary password. Your temporary password is your birthdate in the format mmddyyyy; for example, if your date of birth is June 17, 1981, your temporary password is 06171981.
  • Select “Sign In” and follow the instructions to create your permanent password. It must contain 6 to 12 alphanumeric characters. Then agree to the Password Authorization.
  • Follow the instructions to create a username.
  • Create a security word that a customer service or benefits representative can use to help identify you when you call for information.
  • Enter your preferred email address so you are sure to get important messages about your benefits and other work-related issues.
  • Answer any 6 of the 12 challenge questions so that you can have access to your personal information if you forget your password.

Now you’re all set.

3

Complete your health and welfare benefits enrollment — only 31 days and the clock's ticking

You have only 31 days from your first day at work (or first day in an appointment that makes you newly eligible for benefits) to enroll in your health and welfare benefits (new faculty members have a second 31-day period of eligibility that begins on their first day on campus).

Although it seems like a lot of time, it’ll be gone before you know it and then you’ll have to scramble, or worse, you’ll miss your opportunity to choose the benefits you want.

We’re proud of the selection of benefits we offer and don’t want you to miss out, so don’t delay. Enroll online by signing in to your personal account.

If you don’t take action during this 31-day period, you will be automatically enrolled in the following benefits:

  • Basic or Core Life Insurance plan (based on eligibility)
  • Short Term Disability Insurance plan (if eligible)
  • Workers’ Compensation Insurance

You will not be enrolled in health insurance and your family members won’t be covered. In most cases you won’t be able to make changes or enroll family members until the next Open Enrollment period.

4

Choose your primary retirement benefits — enroll within 90 days

UC offers eligible employees a choice of primary retirement benefit options. Participation in one of the options is required, and you choose the one that’s right for you. You have a bit more time to make this choice — up to 90 days from your eligibility date (usually your hire date).

There’s a lot to consider, though, so start learning about your options right away. UC offers all sorts of resources to help, including classes and one-on-one counseling. When you’re ready, enroll online at myUCretirement.com/choose. UC’s contributions will begin, and your contributions will begin to be deducted from your paycheck, following your choice (usually within one to two pay periods).

If you don’t take action during this 90-day period, you will be automatically enrolled in Pension Choice, which includes a pension benefit through the UC Retirement Program (UCRP). Enrollment in Pension Choice is irrevocable — you may not choose another option later.

5

Name your beneficiaries

Be sure to name beneficiaries for your retirement benefits, life insurance and accidental death & dismemberment benefits.

6

Be safe not sorry – mark your calendar now

Chances are all your information and benefits choices have been recorded accurately, but it’s always a good idea to be sure, rather than be surprised later on.  About 10 days after you have enrolled, we encourage you to check your personal account and your paystub to verify coverage for you and your family members.  If there are any errors, it’s your responsibility to notify your Benefits or Payroll Office of any errors.

7

Verify your family members’ eligibility for benefits

If you enroll any family members in your UC-sponsored medical, dental and/or vision plan now or during a future enrollment period, you’ll be asked to provide copies of documents that verify their eligibility. Watch for a packet of materials in the mail from Secova; it will provide information about the documents you need to provide and how to submit them.