Medical Record Administrator

Class Specifications – H.45
Principal Medical Record Administrator – 9261
Senior Medical Record Administrator – 9262
Medical Record Administrator – 9263
Assistant Medical Record Administrator – 9264

August, 1976

Series Concept

Medical Record Administrators plan, direct and/or supervise the acquisition, analysis, storage and retrieval of medical and related information in a campus medical facility; and perform other related duties as required.

Incumbents typically design, initiate, and coordinate methods for collecting, analyzing, storing, retrieving and reporting patient medical information and statistics in accordance with the requirements of federal, state and local laws, the standards of accrediting and regulatory agencies, the data needs of physicians, researchers, students and administrators, and information requirements of patients, attorneys, insurance firms, and governmental agencies; plan and coordinate the development of medical information systems to insure effective maintenance and retrieval medical records; inspect records to insure completeness and internal consistency in quality control and data substantiating diagnosis and treatment; assist clinical staff in establishing criteria for the evaluation of patient care; maintain confidentiality of patient records in accordance with established legal requirements; maintain liaison with clinical and other users of medical records; assist clinical staff in research utilizing medical records; assist in defining and maintaining standards for medical record keeping; and may supervise other professional, technical and/or clerical personnel.

The Medical Record Administrator series consists of four levels with the distinction between levels based on the scope and complexity of the medical record keeping functions, and the degree of supervision exercised.

Class Concepts

Principal Medical Record Administrator

Under general direction incumbents are responsible for directing a medical record program of campus-wide scope and impact in a large and complex campus medical facility. Incumbents typically plan long-range goals and objectives and implement policies for their areas of functional responsibility; make commitments and decisions regarding policy and regulations which have campus-wide impact; maintain consistency in the acquisition, storage, retrieval and dissemination of medical information; formulate departmental budget requests and supervise all professional, technical and related clerical personnel in a campus-wide medical record keeping program.

Senior Medical Record Administrator

Under direction incumbents serve as principal assistants to Principal Medical Record Administrators in a large and complex campus medical facility or are responsible for directing a medical record program of limited scope and complexity in a campus medical facility. Incumbents typically plan or assist in the planning of long-range goals and objectives and implement policies for their areas of functional responsibility; make commitments and decisions regarding policy and regulations which have campus-wide impact; and maintain consistency in the acquisition, storage, retrieval and dissemination of medical information. Incumbents may formulate departmental budget requests and may supervise professional, technical and related clerical personnel in one or more areas of a campus-wide medical record keeping program.

Medical Record Administrator

Under general supervision incumbents perform difficult professional work in one or more areas of a medical record program. Incumbents typically are responsible for developing and/or maintaining an effective system of patient medical records in one or more areas of a campus medical record program. Incumbents may perform as functional specialists and may direct the work of lower level professional, technical and related clerical personnel.

Assistant Medical Record Administrator

Under supervision incumbents perform routine professional work in one or more areas of a medical record program. Incumbents perform the majority of duties described in the Series Concept typically within established procedural guidelines and with limited authority to interpret and enforce University policies and regulations. This is the entry level in the professional series, however, positions may be assigned to this level on a continuing basis.

Minimum Qualifications

Principal Medical Record Administrator

Certification as a Registered Record Administrator by the American Medical Record Association or eligibility for examination for accreditation; and six years of experience in a medical record department of an approved hospital; or an equivalent combination of education and experience; and knowledges and abilities essential to the successful performance of the duties assigned to the position.

Senior Medical Record Administrator

Certification as a Registered Record Administrator by the American Medical Record Association or eligibility for examination for accreditation; and four years of experience in a medical record department of an approved hospital; or an equivalent combination of education and experience; and knowledges and abilities essential to the successful performance of the duties assigned to the position.

Medical Record Administrator

Certification as a Registered Record Administrator by the American Medical Record Association or eligibility for examination for accreditation; and two years of experience in a medical record department of an approved hospital; or an equivalent combination of education and experience; and knowledges and abilities essential to the successful performance of the duties assigned to the position.

Assistant Medical Record Administrator

Certification as a Registered Record Administrator by the American Medical Record Association or eligibility for examination for accreditation; or an equivalent combination of education and experience; and knowledges and abilities essential to the successful performance of the duties assigned to the position.