Records Analyst 2 CX
Job Level |
Intermediate |
Job Title |
Records Analyst 2 CX |
Job Code |
4221 |
Tracking Code |
A0798 |
Per. Program |
PSS |
FLSA |
Non-Exempt |
Generic Scope |
Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope |
Uses knowledge of records management and University policies and internal procedures to take care of records management issues. Resolves a wide range of issues in consultation with supervisor, works on records management issues of moderate scope where analysis requires evaluation of identifiable factors. Exercises judgment within defined procedures and practices to determine appropriate action. |
Key Resp 01 |
In accordance with established records management policy, supports the management of hard copy and electronic records within specific areas of authorized access. |
Key Resp 02 |
Reviews, analyzes, classifies and indexes records, or consults others in these areas in accordance with established records management procedures. |
Key Resp 03 |
Liaisons with departments / units to oversee the transfer of inactive records as appropriate. |
Key Resp 04 |
Facilitates the transfer of records from central files to inactive storage as appropriate. |
Key Resp 05 |
Identifies inactive records that are ready for disposition according to the records retention schedule and procedures, and approves disposition according to procedure (in consultation with manager). |
Key Resp 06 |
Ensures proper records destruction processes are completed. |
Key Resp 07 |
Keeps current with internal and external regulations concerning records management policies and procedures. |
Key Resp 08 |
Assists managers and staff in the proper creation, maintenance and use, storage, location, retrieval and disposition of records. |
Key Resp 09 |
Performs special projects, such as reviewing alternative storage, developing new or revised procedures, or conducting quality monitoring and running reports as needed. |
Key Resp 10 |
Prohibits unauthorized access to records containing personal or confidential information. |
Key Resp 11 |
Assists with recommending and implementing new and / or updated records management procedures. |
Key Resp 12 |
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Key Resp 13 |
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Key Resp 14 |
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Key Resp 15 |
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Education 1 |
Associates degree in related field and / or equivalent experience. |
Education 2 |
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Education 3 |
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Education 4 |
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License 1 |
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License 2 |
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License 3 |
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License 4 |
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Cert 1 |
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Cert 2 |
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Cert 3 |
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Cert 4 |
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Spec Cond 1 |
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Spec Cond 2 |
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Spec Cond 3 |
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Spec Cond 4 |
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KSA 01 |
Knowledge of records management principles and practices. |
KSA 02 |
Limited experience with automated storage and retrieval systems, and electronic records. |
KSA 03 |
Demonstrated experience with Microsoft Office Suite and general office applications. |
KSA 04 |
Demonstrated customer service skills. |
KSA 05 |
Ability to handle challenging situations with tact and diplomacy. |
KSA 06 |
Ability to work independently, handling multiple priorities and meeting established timeframes. |
KSA 07 |
Strong organizational skills and ability to multi-task with demanding timeframes. |
KSA 08 |
Ability to use a high level of discretion and maintain all confidentiality. |
KSA 09 |
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KSA 10 |
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KSA 11 |
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KSA 12 |
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KSA 13 |
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KSA 14 |
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KSA 15 |
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Environment |
Office or campus settings and various external venues. |
Career Path 1 |
Records Anl 3 |
Career Path 2 |
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Career Path 3 |
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Career Path 4 |
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Career Path 5 |
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Career Path 6 |
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