Stores Worker and Storekeeper

Class Specifications – B.30
Senior Stores Supervisor (5060)
Stores Supervisor (5061)
Senior Storekeeper (5062)
Stores Worker (5063)
Storekeeper (5064)
Assistant Storekeeper (5065)
Delivery Worker (5066)

October, 1974

Series Concept

Storekeepers manage, supervise, or perform a variety of tasks in ordering, receiving, storing, accounting for, distributing, shipping, and issuing equipment, apparatus, materials, and supplies; and perform other related duties as required.

Incumbents are typically employed in a central receiving, central stores, or departmental stores facility. Incumbents may be involved in the complete range of stores or receiving functions or may specialize in one of the major functions as mentioned above.

The Storekeeper Series consists of six levels. Assistant Storekeeper is the entry level. Storekeeper is the operational level. Stores Worker is the operational level requiring operation of powered materials handling equipment. Senior Storekeeper is the advanced operational or working supervisory level. Stores Supervisor is the full supervisory level, and Senior Stores Supervisor is the first managerial level. Duties and responsibilities at higher levels than those specified in this series would warrant consideration for the Management Services Officer series. Annual cost of goods in this Series shall mean the total value of goods issued during the year.

Class Concepts

Senior Stores Supervisor

Under general direction, incumbents have responsibility for management of a stores facility or a major division in a large stores facility having an annual cost of goods ranging from $600,000 to $1,000,000 (calculated at the wholesale price index of 152.7). Senior Stores Supervisors plan budgetary needs and determine appropriate stock control methods and operating policies and procedures. Incumbents also plan, organize and direct the following functions: space and staffing requirements, stock selection and procurement, customer service, customer and vendor relations, planned purchasing coordination, and inventory management.

Incumbents in charge of a central receiving section are responsible for receiving, inspecting, and delivering shipments totaling 85,000 per year; and traffic control, customer service and freight bill payment. On those campuses where central receiving performs an inspection of the shipment requiring direct payment of the invoice without departmental approval, the annual volume of shipments required should be reduced by 25% because of the increased responsibility of approving shipments without departmental approval.

Incumbents responsible for management of both a stores facility and a central receiving section have an annual cost of goods of $300,000 or more (calculated at the wholesale price index of 152.7) and shipments totaling 30,000 per year.

Stores Supervisor

Under direction, incumbents have responsibility for the operation and supervision of a stores facility or a major section in a facility having annual cost of goods ranging from $250,000 to $600,000 (calculated at the wholesale price index of 152.7). Stores Supervisors plan budgetary needs, and determine appropriate stock control methods and operating policies and procedures. Incumbents also plan, organize, and direct the following functions: space and staffing requirements, stock selection and procurement, customer service, customer and vendor relations, planned purchasing coordination, and inventory management.

Incumbents in charge of a central receiving section or a major unit in a large central receiving section are responsible for receiving, inspecting, and delivering shipments totaling 50,000 per year; and traffic management, customer service, and customer and vendor relations. On those campuses where central receiving performs an inspection of the shipment requiring direct payment of the invoice without departmental approval, the annual volume of shipments required should be reduced by 25% because of the increased responsibility of approving shipments without departmental approval.

Senior Storekeeper

Under general supervision, incumbents are responsible for the operation of a stores facility or division having an annual cost of goods of less than $250,000 (calculated at the wholesale price index of 152.7) and an inventory exceeding $50,000; may supervise other Storekeepers; and are responsible for work of greater complexity and responsibility (e.g., stock selection, space planning, etc.) than that found at the operational level as evidenced by need for technical experience and/or training.

Incumbents in charge of a central receiving section are responsible for receiving, inspecting, and delivering shipments totaling fewer than 50,000 per year, and traffic control. On those campuses where central receiving performs an inspection of the shipment requiring direct payment of the invoice without departmental approval, the annual volume of shipments required should be reduced by 25% because of the increased responsibility of approving shipments without departmental approval.

Stores Worker

Under supervision, Stores Workers perform operational duties in the receipt, Storage, and issue of material and use powered or non-powered materials- handling equipment as required.

Incumbents typically load and unload trucks or other common carriers and transport material to specified areas either by hand or by use of powered or non-powered materials-handling equipment; assist in the unpacking and checking of incoming material against invoices or bills of lading to verify items and quantities received; palletize and move material to designated locations; and select specified items and assemble material in shipping bays. The Stores Worker class is distinguished from the Storekeeper class in that incumbents are required to operate forklift trucks and/or other powered materials- handling equipment which require special skills in the palletizing or handling of materials and/or supplies.

Storekeeper

Under supervision, incumbents operate a departmental stores facility or work in a large stores operation providing service to grants, contracts and projects; perform operational duties in ordering, receiving, storing, inventory, issuing, distributing, shipping and record keeping; determine stock items and stock levels; locate and order non-stock items and equipment parts; prepare and expedite orders; inspect items received; handle freight claims, quantity shortages, breakage, duplicate shipments, and back orders; advise coworkers of procedures or methods of handling claims for damage, quantity shortages, duplicate shipments, back orders, returned goods, inventory shortages, and other stores procedures. Incumbents may specialize in one or more stores activities, or have responsibility for a complete stores facility handling a limited variety of materials.

Assistant Storekeeper

Under close supervision, incumbents perform manual duties in receiving, storing, issuing, distributing, shipping, and inventory of supplies, materials, equipment and apparatus; assist in receipt of goods by unloading, moving and counting packages, drums, crates, or other containers or items; check for obvious damage; and log in goods received.

Delivery Worker

Under supervision, incumbents perform manual duties in the loading, unloading, and delivery of supplies; and perform other related duties as required.

Typically incumbents ride on vendor trucks and direct drivers to delivery points for goods shipped to the campus, or ride with University truck drivers to assist in the delivery of large orders; and may be required to drive delivery trucks.

Delivery Workers unpack small furniture, boxes, and other equipment; pick up items from local vendors; and may sign vendor’s receipt of shipment received.

Minimum Qualifications

Senior Stores Supervisor

Ability to read, write, perform mathematical calculations, follow oral and written instructions, and three years of experience in stores work requiring supervision of the operation of a complete stores facility or a major division in a large stores facility; or an equivalent combination of education and experience; and knowledges and abilities essential to the successful performance of the duties assigned to the position.

Stores Supervisor

Ability to read, write, perform mathematical calculations, follow oral and written instructions, and three years of experience in stores work, at some time requiring supervision of subordinate stores employees; or an equivalent combination of education and experience; and knowledges and abilities essential to the successful performance of the duties assigned to the position.

Senior Storekeeper

Ability to read, write, perform mathematical calculations, follow oral and written instructions, and two years of experience in stores work; or an equivalent combination of education and experience and knowledges and abilities essential to the successful performance of the duties assigned to the position.

Stores Worker

Ability to read, write, perform mathematical calculations, follow oral and written instructions, perform heavy manual tasks, and one year of experience in stores work; or an equivalent combination of education and experience; and knowledges and abilities essential to the successful performance of the duties assigned to the position. Must possess a valid California Department of Motor Vehicles Driver’s License for the class of vehicle to be operated.

Storekeeper

Assistant Storekeeper

Ability to read, write, perform mathematical calculations, follow oral and written instructions, and perform heavy manual tasks; and knowledges and abilities essential to the successful performance to the duties assigned to the position.

Delivery Worker

Ability to perform heavy manual tasks and follow oral and written instructions; and knowledges and abilities essential to the successful performance of the duties assigned to the position. Must possess a valid California Department of Motor Vehicles Driver’s License for the class of vehicle to be operated.