Facilities Project Mgt Spec 2—5 CX

Job Summary

Involves managing the design and construction of capital projects, including renovations, expansions and new facilities and infrastructure as well as landscape projects; collect, develop, and analyze technical data to determine project requirements and preparation of information regarding specifications, materials, equipment, estimated costs, and completion times. (For Facilities Management, see General Services Job Field.)

Job Title	Facilities Project Mgt Spec 2 CX	Facilities Project Mgt Spec 3 CX	Facilities Project Mgt Spec 4 CX	Facilities Project Mgt Spec 5 CX
Job Code	5478	5479	6655	6657
Bargaining Unit	CX	CX	CX	CX
FLSA	Non-Exempt	Exempt	Exempt	Exempt
Generic Scope	Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.	Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.	Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.	Recognized organization-wide expert. Has significant impact and influence on organizational policy and program development. Regularly leads projects of critical importance to the organization; these projects carry substantial consequences of success or failure. May direct programs with organization-wide impact that include formulating strategies and administering policies, processes, and resources. Significant barriers to entry exist at this level.
Custom Scope	Facilities Project Management Specialist who assists Facilities Project Managers 3, 4 and 5 on large projects. With regular guidance, manages small and capital design and construction projects. Oversees and ensures that all training and close-out documents meet the contract requirements and are properly turned over to the appropriate entity. Manages project reviews for conformance to regulatory requirements and organization policies. Takes initiative to make recommendations to modify construction and design contracts to incorporate needs of the project close-out and training. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “CX” ending.	Facilities Project Manager with experience who is responsible for coordinating all phases of building projects and facilities modifications, from establishment of design concepts through design implementation, or coordinates specialized and critical components of projects. Acts independently, receiving guidance at each key phase of the project. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “CX” ending.	Facilities Project Manager with advanced skills who is responsible for all aspects of the design and construction process for major and significant building projects, or highly specialized and critical components of these projects. Projects are often characterized by their complexity. Exercises independent judgment in selecting methods, techniques and evaluation criteria for obtaining results, and may oversee, manage, supervise, or provide guidance to other Facilities Project Managers and / or Analysts. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “CX” ending.	Facilities Project Management Specialist with expert level skill and expertise in one or more highly complex areas of the design and construction process for major and significant building projects; expertise may be in the area of emerging technologies within construction practices such as sustainability. Serves as the technical expert in field of expertise. Advises senior management and consults with industry professionals in designing, planning and implementing complex, technical systems and / or customized construction features. Exercises independent judgment, and provides guidance to lower level Building Project Management Specialists. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “CX” ending.
Key Resp 01	Supports and assists senior project managers on large projects, from the planning and design phase, through the close-out process including but not limited to maintaining project documentation and logs, reviewing contract documents and change orders, reviewing project progress and assisting with inspection, drafting and reviewing project schedules, budgets, construction documents, estimates, etc.	Meets with clients to help define project scope and program; manages the project program.	Manages the project program, including meeting with clients to help define both project scope and program.	Resolves issues / problems requiring specialized knowledge and is widely recognized and consulted by organization staff for their expert knowledge in a specific area of expertise, such as “green” building practices, landscape, mechanical engineering, infrastructure or other key building components.
Key Resp 02	Interfaces and coordinates work with other units, i.e., Parking and Transportation, UCPD and CNS.	Formally establishes project plan, including working with other units, departments and the Office of the President (i.e., SMCP, Budget Office and other Capital Project Units) to facilitate this effort and ensure funding transfers.	Formally establishes project plan, including working with other units, departments, and the Office of the President (i.e., SMCP, Budget Office and other Capital Project Units) to facilitate this effort and ensure funding transfers.	Responsible for all aspects of the design and construction process for major and significant building projects.
Key Resp 03	Coordinates small design and construction projects, including developing program, bids, and supervising construction and contractors.	Hires architectural / engineering firms to develop project requirement definitions, design criteria, and preparing layouts and detail drawings and manages the services of the architects and engineers.	Hires architectural, engineering and consultant firms to develop project requirement definitions, design criteria, and preparing layouts and detail drawings; provides leadership expertise, direction and management of the engineers, architects and other consultants.	Develops, coordinates and implements programs and services in support of area technical expertise.
Key Resp 04	Manages project reviews for conformance to regulatory requirements and organization policies.	Reviews cost estimates, establishes project schedule and budget and reviews with clients.	Prepares and approves cost estimates, functional studies and establishes project schedule and budget and reviews with clients; establishes milestones and monitors adherence to master plans, budgets and schedules.	Responsible for the design, implementation and coordination of complex technical systems, programs, or other customized construction activities within the area of expertise including areas of emerging technology.
Key Resp 05	Oversees and ensures all training and close-out documentation meet the contract requirements and are properly turned over to the appropriate entity, including warranties, record drawings and Operations & Maintenance Manuals.	Ensures plans and specifications conform to the program.	Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes; ensures plans and specifications conform to all codes and regulations.	Performs the most difficult professional work in the development, revision, refinement and / or amplification of program implementation.
Key Resp 06	Takes initiative to make recommendations to modify construction and design contracts to incorporate needs of the project close-out and training.	Bids or negotiates construction contracts, reviews and manages construction activities, including contractor’s schedule, RFIs, Submittals, Change Order Requests, and Punch List, and acts as liaison among project participants, resolving problems or conflicts.	Determines delivery method and bids or negotiates construction contracts.	Ensures building projects support applicable policies and practices to achieve specific goals and objectives related to area of expertise.
Key Resp 07	Performs organizational and administrative activities not directly relating to projects, including serving on organization committees representing the department or unit.	Ensures project is properly closed out and Operations & Maintenance Manuals and record drawings are turned over to Physical Plant Services.	Reviews, manages and oversees construction activities, including contractor’s schedule, RFIs, Submittals, Change Order Requests, and Punch List; specializes and focuses in monitoring construction milestones.	Serves as technical expert and provides advice and guidance to all levels of management and provides expert technical advice and consultation at all levels in the area of technical expertise.
Key Resp 08		Creates project in project management software application, including systematic reporting and updating of project status as required by Capital Projects Management, including budget and schedule.	Acts as liaison among project participants and resolves problems or conflicts, including recommending range of solutions to disputed issues or contractor claims.	Coordinates activities associated with technical implementation of specific systems with facilities project managers.
Key Resp 09		Performs organizational, departmental and administrative activities not directly relating to projects, including serving on committees representing department or unit.	Ensures project is properly closed out and Operations & Maintenance Manuals and record drawings are turned over to Physical Plant Services.	Promotes areas of emerging technology consistent with area of expertise through programs and other educational forums, and creates an appreciation for and sensitivity to programs, projects and systems that employ, expand and enhance building projects utilizing new technologies.
Key Resp 10			May oversee, manage, and / or direct other Project Managers and Analysts.	Establishes project milestones and schedules, prepares cost estimates, functional studies, construction plans and specifications and monitors for adherence to master plans, budgets and schedules.
Key Resp 11			Creates project in project management software application including updating and reporting of project status as required by organization, regulatory agencies and Capital Projects Management, including budget and schedule; may include monthly written analysis of project.	Exercises independent judgment in methods, techniques, and evaluation criteria.
Key Resp 12			Performs organizational, departmental and administrative activities not directly relating to projects, including serving on committees representing department or unit.	Develops criteria and performance specifications required to meet unique operating requirements and building safety codes.
Key Resp 13				Acts as liaison among participants and resolves problems or conflicts in areas of expertise, including recommending range of solutions to disputed issues or contractor claims.
Key Resp 14				May oversee, manage or supervise work of lower level professional positions.
Key Resp 15
Education	Bachelor’s degree in related area and / or equivalent experience / training	Bachelor’s degree in related area and / or equivalent experience / training	Bachelor’s degree in related area and / or equivalent experience / training	Bachelor’s degree in related area and / or equivalent experience / training
License				License to practice in at least one of the following professions: architecture, engineering, urban design, city planning or landscape architecture preferred.
Certification				Certificate to practice in at least one of the following professions: architecture, engineering, urban design, city planning or landscape architecture preferred.
Special Condition	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
KSA 01	Knowledge of building and construction, design, construction contract administration and California Building Codes.	Thorough working knowledge of building and construction, design, construction contract administration and California Building Codes, including full understanding of industry practices.	Advanced knowledge of building and construction, design, construction contract administration and California Building Codes, including advanced understanding of industry practices, or deep expertise in a highly specialized and critical discipline.	Expert written, verbal, and interpersonal skills, including expert level political acumen and negotiation skills.
KSA 02	Skills to develop project scope and drawings.	Thorough project management skills, including skill to manage complex projects.	Advanced project management skills to effectively manage highly complex projects, or highly specialized and critical project component.	Expert knowledge of design and construction, contract administration and state building codes, including expert understanding of industry practices or highly specialized and critical disciplines.
KSA 03	Computer skills in word processing, spreadsheet, and project management software.	Thorough knowledge of the organization, including its infrastructure and short and long range strategic building plans.	Advanced knowledge of the organization, including its infrastructure, rules, regulations, policies and short and long range strategic building plans.	Expert project management skills to effectively manage highly complex projects or highly specialized and critical components of projects with a significant impact on the organization.
KSA 04	Good written, verbal, and interpersonal communication skills, including effective negotiation skills.	Thorough skills in problem recognition / avoidance / resolution.	Advanced analytical, organizational and problem recognition / avoidance / resolution skills.	Expert skill in building, maintaining and nurturing strong professional relationships to achieve short and long range program implementation goals.
KSA 05	Good organizational and analytical skills. Detail oriented to accurately proof contracts and other documents.	Thorough organizational and analytical skills including skill to provide high quality control. Detail oriented to accurately proof contracts and other documents.	Advanced written, verbal, and interpersonal communication skills, including highly effective negotiation skills and highly developed political acumen.	Expert knowledge in one or more complex, technical areas of construction, such as sustainability, mechanical engineering, landscape architecture, infrastructure or other specialty fields.
KSA 06	Demonstrated ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.	Thorough written, verbal and interpersonal communications skills including high level political acumen.	Advanced ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.	Expert skill to apply specific technological solutions in the construction planning phase and skill in ensuring appropriate implementation and function during project construction and completion.
KSA 07		Proven ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.		Within area of expertise, expert skill in advising and consulting with all levels of management and / or capital planning, budgeting and construction professionals.
KSA 08				Expert skill in promoting, advancing and implementing programs within area of expertise.
KSA 09				Advanced knowledge of the organization, including its infrastructure, rules, regulations, policies and short and long range strategic plans.
KSA10				Expert analytical, organizational, project management and problem recognition / avoidance / resolution skills.
Environment	Construction sites, physical plant operations, office	Construction sites, physical plant operations, office	Construction sites, physical plant operations, office	Construction sites, physical plant operations, office