Medical Records Assistant

Class Specifications – H.45
Senior Medical Records Assistant – 9290
Medical Records Assistant – 9291

May 1997 Updated July 2026

Series Concept

Medical Records Assistants maintain and distribute medical records. The incumbent locates, retrieves, and files medical records according to established filing system guidelines. As requested, the incumbent delivers and picks up medical records to and from departments; maintains a system to track the location of medical records; receives documents coming into the department, sorts, and organizes documents for filing. The incumbent performs other duties of a clerical nature relating to the operation of the medical records department.

Class Concepts

Senior Medical Records Assistant

In addition to performing the duties of the Medical Records Assistant, incumbents function as the lead for assigned employees, train other employees, and assist in resolving problems. Incumbents may assign tasks and review the quality of work performed by the Medical Records Assistant. Incumbents may be assigned projects of a more complex nature.

Medical Records Assistant

Under close supervision, incumbents perform duties at the operational level in the medical records department.

Minimum Qualifications

Applicants and incumbents are expected. to possess the skills, knowledge, and abilities essential to the successful performance of duties assigned to the position.