Project Policy Analyst 1-5 RP

Job Summary

Involves analytical studies on a variety of policies, projects, programs and issues in support of a function, research initiative, program and / or organizational unit, or in research of new or changing systems and programs. Assists in policy and program planning, development, administration, management and implementation; interprets, monitors and analyzes information regarding policies and procedures and provides consultative services to department administrators and other stakeholders.

Job Title	Project Policy Analyst 1 RP	Project Policy Analyst 2 RP	Project Policy Analyst 3 RP	Project Policy Analyst 4 RP	Project Policy Analyst 5 RP
Job Code	5255	5256	5257	5258	5259
Bargaining Unit	RP	RP	RP	RP	RP
FLSA	Non-Exempt	Non-Exempt	Exempt	Exempt	Exempt
Generic Scope	Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning.	Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.	Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.	Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.	Recognized organization-wide expert. Has significant impact and influence on organizational policy and program development. Regularly leads projects of critical importance to the organization; these projects carry substantial consequences of success or failure. Directs programs with organization-wide impact (or may have impact beyond the University) that include formulating strategies and administering policies, processes, and resources. Significant barriers to entry exist at this level.
Custom Scope	Learns to use professional concepts to conduct and / or support analytical studies or projects. Works on problems of limited scope. Acquires skills to fully analyze issues and problems, gather data and information, find and evaluate alternatives and make sound recommendations. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “RP” ending.	Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “RP” ending.	Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Primarily deals with policies, programs and proposals which are complex in nature and diverse in scope. Develops new programs, policies or procedures for possible implementation. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “RP” ending.	Uses advanced operational concepts and objectives to resolve highly complex issues. Regularly works on issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Primarily deals with programs and proposals with broad impact across the function, research initiative, program and / or organization. Develops and oversees the implementation of new programs and processes. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “RP” ending.	Independently uses and applies in-depth knowledge and experience in the specific policy field on projects that typically impact the entire organization or programs external to the organization. Operates in a highly visible, politically sensitive, legally complex and evolving arena. Uses advanced professional concepts and objectives to address and resolve complex policy or program issues. Works on significant, strategic issues and problems requiring political sensitivity, where analysis of circumstances and information requires an in-depth evaluation of factors. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “RP” ending.
Key Resp 01	Learns to gather and assemble analytical and factual data.	Applies professional or research concepts to perform analysis of data and systems pertaining to moderately complex projects, policies, initiatives, / processes, and / or functions.	Provides analyses for complex budget, financial, academic, data, systems and resource projects working directly with all levels of managers.	Leads efforts to conduct highly complex analyses across a broad spectrum of programs, policies and initiatives or provides in-depth, complex analyses as a specialist in one policy field.	Serves as the organization expert on a significant policy issue(s) or initiative.
Key Resp 02	Learns to prepare reports and summarize information available on the assigned issues and identifies other matters of significance.	Gathers and assembles analytical and factual data on assigned problems and issues to prepare reports and / or analyses summarizing information on the assigned issues and commenting on other significance for internal or external constituents.	Researches, monitors and analyzes regulations, legislation, research literature and UC policies for impact on the organization or initiative.	Develops and coordinates policy or program communications; formulates strategies for education and enforcement.	Provides leadership, guidance, education, policy development on a significant policy domain or program and represents the organization to external constituencies.
Key Resp 03	Supports program or project staff to gather information and support program objectives.	Prepares, edits and modifies documents including research reports, manuscripts, presentations and proposals.	Researches and summarizes best practices in field.	Develops and advocates solutions to organizational or research program issues, including developing and administering new systems, policies, processes, or programs.	Participates with high level organizational or program leaders in strategic thinking and planning in policy domain.
Key Resp 04	Learns to prepare preliminary outlines for the conduct of analysis and accomplishment of assigned objectives.	Using subject matter knowledge, collects and prepares information for use in discussions, meetings of internal and external constituents.	Proposes, leads and / or participates on policy and planning committees and working groups. Provides strategy development for organizational or research initiative.	Provides analyses for complex budget, funding, financial, or academic data, systems and resource projects working directly with internal and external constituents.	Develops proposals and recommendations to guide and support a broader strategic direction for the organization / initiative.
Key Resp 05	Provides a variety of preliminary analytical studies in support of a function, research initiative, program and / or organizational unit.	On a project basis, performs analytical studies on a variety of policies, research initiatives, programs and issues.	Conducts post-implementation analysis to determine the need for further enhancements, finer distinctions and / or additional process / policy components.	Proposes, leads and / or participates on policy, strategy and planning committees and working groups.	Identifies policy issues of importance to the organization / initiative which frequently cross organizational lines and require research of state and national organizations; develops appropriate analytical and procedural framework for addressing the issues.
Key Resp 06	Prepares preliminary analyses of laws, procedures, and other subjects to contribute to organizational programs, research proposals, and other documentation.	Provides a variety of analytical duties in support of a function, research initiative, program and / or organizational unit.	Develops proposals and recommendations to guide and support a broader strategic direction for the organization or initiative.	Researches and summarizes best practices in field.	Formulates new policies and procedures for implementation on the organization.
Key Resp 07	Learns to determine and locate sources for the collection of information and data.	Participates in administrative / research policy and program project planning and development.	Coordinates efforts with a variety of external and internal contacts; researches organizational structures, policies and procedures and summarizes best practices in field. Provides technical guidance and quality assessment.	Develops proposals and recommendations to guide and support a broader strategic direction for the function, research initiative, program and / or organizational unit.	Ensures compliance with legal and regulatory requirements in a complex changing environment.
Key Resp 08	Executes special or continuous research and data analysis responsibilities.	Provides recommendations and guidelines involving programs / initiatives.	Performs ad hoc, analytical studies on a wide variety of policies, programs and issues which are complex in nature.	Collaborates with partners to coordinate the development, implementation and monitoring of new programs and processes.	Plans, develops and implements new programs and organizational structure changes required to implement new policy.
Key Resp 09	Assists with program planning and collaboration with program / project staff.	Coordinates program planning and collaboration with program / project staff.	Researches and analyzes processes and procedures, summarizes findings, policies and organizational structures in order to develop and / or implement changes and to provide consultative services to department administrators, partners and external stakeholders.	Makes high level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy in order to negotiate with or persuade officials to adopt the proposed solution or program / process recommendations.	Proposes, leads and / or participates on policy and planning committees and working groups.
Key Resp 10			Prepares directives, regulations, technical guidance, and other instructions for issuance to stakeholders.	Leads and directs a wide variety of projects and follows through with all levels of staff and individuals inside and outside the organization.	Works within the organization and systemwide to attain a coordinated systemwide approach responsive to organization needs.
Key Resp 11			Coordinates implementation with cross-organizational departments or external entities as needed.	Guides and directs planning which may include senior management, faculty, and / or external constituencies.	Analyzes, predicts and advises constituencies regarding direction in the absence of clear external and internal practices.
Key Resp 12			Researches and drafts complex proposals, reports, briefings, executive summaries, and speeches. Establishes and maintains contacts internally and with external constituents for the collection and exchange of data.	May lead a team of lower level analytical, research and administrative staff.
Key Resp 13			Develops scope of work, budgets, and reports for project requirements.	Develops and presents complex proposals on a broad range of issues to include problem identification, costs, benefits and options.
Education	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.
Special Condition	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
KSA 01	Skills to learn organization-specific and other computer application programs.	Working knowledge of common organization- or research-specific and other computer application programs.	Knowledge of common organization- or research-specific and other computer application programs.	Advanced knowledge of common organizational- or research-specific and other computer application programs.	Expert knowledge of common organizational- or research-specific and other computer application programs.
KSA 02	Basic communication and interpersonal skills to communicate effectively, both verbally and in writing.	Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.	Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.	Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing.	Highly skilled communication and interpersonal skills to communicate with and influence others, both verbally and in writing.
KSA 03	Ability to use discretion and maintain all confidentiality.	Proficient in ability to use discretion and maintain all confidentiality.	Ability to use discretion and maintain all confidentiality.	Ability to use discretion and maintain all confidentiality.	Ability to use discretion and maintain all confidentiality.
KSA 04	Ability to use sound judgment in responding to issues and concerns.	Demonstrates ability to use sound judgment in responding to issues and concerns.	Analytical / problem-solving skills.	Advanced project management skills.	Highly skilled in all levels of project management.
KSA 05	Basic skills to analyze and research information and learn to synthesize large amounts of data with strong attention to detail.	Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.	Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.	Thorough knowledge of organizational or initiative processes, protocols and procedures.	Expert knowledge of the organization’s processes, protocols and procedures and external regulatory requirements in policy domain.
KSA 06	Basic program and project management skills.	Proficient in ability to multi-task with demanding timeframes.	Ability to multi-task with demanding timeframes.	Ability to multi-task with demanding timeframes.	Ability to multi-task with demanding timeframes.
KSA 07	Acquiring knowledge of applicable policy analysis techniques.	Working knowledge of applicable policy analysis techniques.	Strong policy analysis techniques.	Advanced knowledge of applicable policy analysis techniques.	Expert knowledge of applicable policy analysis techniques.
KSA 08				Advanced analytical / problem-solving skills.	Expert analytical / problem-solving skills.
Environment	Campus, medical center or other university setting and various external venues.	Campus, medical center or other university setting and various external venues.	Campus, medical center or other university setting and various external venues.	Campus, medical center or other university setting and various external venues.	Campus, medical center or other university setting and various external venues.