Project Management Professional 3-5 RP

Job Summary

Involves managing projects having a defined beginning and end. Manages the project’s framework processes and methodologies involving departmental or cross-functional teams. Plans, coordinates and monitors scope, requirements, schedules, budgets, resources, tasks, risks, staff and deliverables. Monitors the project from initiation through completion. Organizes and leads activities relating to the management and completion of projects. If the work consists of implementing information technology projects only, go to Technical Project Management job standards under the Information Technology job family.

Job Title	Project Mgt Profl 3 RP	Project Mgt Profl 4 RP	Project Mgt Profl 5 RP
Job Code	005252	005253	005254
Business Unit	RP	RP	RP
FLSA	Exempt	Exempt	Exempt
Generic Scope	Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field. Independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.	Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.	Recognized organization-wide expert. Has significant impact and influence on organizational policy and program development. Regularly leads projects of critical importance to the organization; these projects carry substantial consequences of success or failure. Directs programs with organization-wide impact (or may have impact beyond the University) that include formulating strategies and administering policies, processes, and resources. Significant barriers to entry exist at this level.
Custom Scope	Applies skills as a seasoned, experienced project management professional with a full understanding of project management frameworks and methods, relevant policies and procedures to resolve a wide range of issues. Demonstrates competency in selecting methods and techniques to obtain solutions. Manages projects of diverse scope, size, impact, budget and / or project team size. Projects may be passed off to the owners to implement and maintain. Requires level of expertise in project management such as project management certificate and / or quality improvement processes like Six Sigma or Lean or equivalent project management experience. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “RP” ending.	Applies advanced project management frameworks and methods and campus, medical center or Office of the President objectives to resolve highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Determines methods, techniques and evaluation criteria to obtain results. Manages projects of broad and diverse scope, size, impact, budget and / or project team size, with considerable impact to the organization. Projects may be passed off to the owners to implement and maintain. Requires level of expertise in project management such as project management certificate and / or quality improvement processes like Six Sigma or Lean or equivalent project management experience. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “RP” ending.	Applies wide-ranging experience to manage and lead complex and unprecedented projects that impact the medical center, campus, enterprise or external partnerships Leads projects with little or no campus, medical center or Office of the President precedent where analysis of situations or data requires an in-depth evaluation of variable factors. Considered a subject matter expert in the organization and industry and influences and guides institutional project management methods and processes. the industry. Influences and guides the project management methods and processes used in campus, medical center or Office of the President projects. Projects may be passed off to the owners to implement and maintain. Requires level of expertise in project management such as project management certificate and / or quality improvement processes like Six Sigma or Lean or equivalent project management experience. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “RP” ending.
Key Resp 01	Applies professional project management and concepts and department / unit and campus, medical center or Office of the President policies and procedures to manage projects. Provides analysis and status tracking for moderately complex, project-related issues.	Applies advanced project management concepts with a full understanding of project management practices and policies and procedures to manage complex projects. Provides analysis and status tracking for highly complex, project-related issues.	Manages the highly sophisticated project management process for products and services with broad, campuswide, medical center or Office of the President, institution-wide and / or multi-institutional scope. Directs and analyzes highly complex project proposals that may span multiple locations.
Key Resp 02	Implements the project management process in support of products and services involving departmental or cross-functional teams.	Implements or oversees the project management process for the campus, medical center or Office of the President’s products and services involving diverse departmental or cross-functional teams.	May provide guidance to other Project Managers or oversee several projects within one or more programs or portfolios. Directs, initiates, and designs projects critical to support enterprise level projects. Has overall project management responsibility for broad, campuswide, medical center or Office of the President, institution-wide and / or multi-institutional projects.
Key Resp 03	Monitors and reports on project progress from initiation through delivery, including oversight of system integration, project and campus, medical center or Office of the President communications, interaction with vendors and managing risk. Identify and escalate risks and facilitate resolution among project team members / stakeholders.	Initiates, designs and leads project proposals and reports. Oversees project progress from initiation through delivery including system integration, project and campus, medical center or Office of the President communications, interaction with vendors and managing risk. Identify and escalate risks and propose and facilitate innovative solutions.	Oversees all aspects of large projects from initiation through delivery including system integration, project, campus, medical center or Office of the President and community communications, interacting with vendors and managing risk. Organizes the interdepartmental or multi-institutional activities, identify and escalate risks and facilitate innovative solutions and negotiate additional resources to complete the project or achieve the project goal.
Key Resp 04	Creates project proposals and reports.	Initiates, designs, and leads project proposals and reports. Analyzes and may direct project proposals and reports.	Directs and analyzes project proposals and reports.
Key Resp 05	Assembles and directs moderate to large project teams, designs project plans and schedules and monitors budget and resources.	May lead a team of project management professionals. Assembles and directs large project teams, develops detailed project plans and schedules and monitors budget and resources.	Leads a team of project management professionals. Assembles and directs large project teams, develops detailed project plans and schedules and monitors budget and resources.
Key Resp 06	Directs the activities of the project with the goal of completing the project on schedule and within budget constraints.	Directs project activities with the goal of completing the project on schedule and within budget constraints. Interacts with senior internal and external personnel.	Directs and delegates project activities for large projects with high impact. Accountable for completing the project on schedule and within budget constraints. Interacts with senior internal and external personnel.
Key Resp 07	Identify and report any issues that arise as a result of implementing various changes within the organization.	Manage issues that arise as result of implementing various changes within the organization.	Manage complex issues that arise as a result of implementing various changes within the organization.
Education	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.
Certification Requirement	Project management certification from a reputable organization such as PMP, CSM or ACP to include a qualifying exam and / or quality assurance processes like Six Sigma or Lean or equivalent project management experience required.	Project management certification from a reputable organization such as PMP, CSM or ACP to include a qualifying exam and / or quality assurance processes like Six Sigma or Lean or equivalent project management experience required.	Project management certification from a reputable organization such as PMP, CSM or ACP to include a qualifying exam and / or quality assurance processes like Six Sigma or Lean or equivalent project management experience required.
Special Condition 1	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
Special Condition 2	Must pass a background check.	Must pass a background check.	Must pass a background check.
KSA 01	Requires basic knowledge of project management principles, theories, and concepts.	Requires advanced knowledge of project management principles, theories, and concepts.	Requires superior knowledge of project management principles, theories, and concepts. Has a thorough understanding of how programs relate to other business strategies and initiatives. Demonstrated ability to integrate critical information across disciplines.
KSA 02	Requires ability to assess campus, medical center or Office of the President needs for information technology products and design services to meet those needs.	Requires ability to assess campus, medical center or Office of the President needs for information technology products and design services to meet those needs.	Requires ability to assess campus, medical center or Office of the President needs for information technology products and design services to meet those needs.
KSA 03	Working knowledge of initiatives and an understanding of impact to the organization of such initiatives.	Working knowledge of initiatives and an understanding of impact to the organization of such initiatives.	Working knowledge of initiatives and an understanding of impact to the organization of such initiatives.
KSA 04	Demonstrated capacity to anticipate obstacles and plan for contingencies.	Demonstrated capacity to anticipate location specific obstacles and plan for contingencies.	Demonstrated capacity to anticipate systemwide obstacles and plan for contingencies.
KSA 05	Demonstrated attention to detail. Demonstrated ability to determine relevance and prioritize tasks.	Demonstrated attention to detail. Demonstrated ability to determine relevance and prioritize tasks.	Demonstrated attention to detail. Demonstrated ability to determine relevance and prioritize tasks. Demonstrated effective writing skills.
KSA 06	Demonstrated organization and project management skills.	Demonstrated advanced organization and project management skills.	Demonstrated sophisticated organization and project management skills.
KSA 07	Demonstrated effective writing skills. Knowledge of all aspects of communications.	Demonstrated advanced effective writing skills. Advanced knowledge of all aspects of communications. Demonstrated ability to effectively communicate with all levels of an organization.	Demonstrated highly effective writing skills on complex subjects. Strong knowledge of all aspects of communications. Demonstrated ability to effectively communicate with executive-level management on a regular basis.
KSA 08	Demonstrated competency in selecting and implementing project management methods and techniques.	Demonstrated competency in selecting and implementing project management methods and techniques.	Demonstrated competency in selecting and implementing project management methods and techniques.
KSA 09	Proven leadership ability. Effective problem-solving skills. Demonstrated ability to put forth persuasive arguments.	Proven leadership ability. Effective problem-solving skills. Demonstrated ability to put forth persuasive arguments.	Experienced mentor and leader of teams with experience leading a team of  professionals.
KSA 10	Effective skill at tracking effort and project progress.	Effective skill at tracking effort and project progress. Demonstrated highly advanced organization and project management skills. Demonstrated strong conceptual and planning skills to analyze projects of broad and diverse scope. Understands the cost impact of projects, project tracking tools and metrics.	Effective skill at tracking effort and project progress. Demonstrated strong conceptual and planning skills to analyze projects of broad and diverse scope. Demonstrated expert organization and project management skills. Understands the cost impact of projects, project tracking tools and metrics.
KSA 11	Broad knowledge of initiatives and an understanding of impact to the organization of such initiatives.	Broad knowledge of technology-related initiatives and an understanding of impact to the organization of such initiatives.	Experience analyzing highly complex projects with broad impact to the institution. Demonstrated ability to manage project progress within time and budget constraints.
KSA 12		Demonstrated ability to integrate critical information across disciplines. Understands how projects relate to other business strategies and initiatives.	Ability to work in a highly collaborative manner in order to achieve results that are significant in scope.
KSA 13		Experience leading a team of  professionals.
Environment	Campus, medical center or other university setting and various external venues.	Campus, medical center or other university setting and various external venues.	Campus, medical center or other university setting and various external venues.