Curriculum Planner 2 – 4 SV

Job Summary

Involves conducting curriculum planning and course scheduling in consultation with department / college / school management and faculty. Analyzes enrollment trends.

Job Title	Curriculum Planner 2 SV	Curriculum Planner 3 SV	Curriculum Planner 4 SV
Job Code	4984	4985	4986
Bargaining Unit	SV	SV	SV
FLSA	Non-Exempt	Exempt	Exempt
Generic Scope	Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.	Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.	Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.
Custom Scope	In consultation with department management, uses professional concepts in drafting department schedule for courses, seminars, and special events, taking into consideration faculty leaves, preferences, and faculty course load, classroom availability, and enrollment figures. Schedule may be reviewed to ensure it meets the needs of students for degree progression. Independently obtains classrooms for courses considering the requirements and restrictions of the Campus Scheduling Office. This title is bargaining unit only. There should never be an uncovered position.	In consultation with department management but working with a high degree of independence, applies in-depth knowledge of department / school / college requirements to determine the courses to be taught by the department / school / college toward the B.A. / B.S. and graduate degrees. Takes into consideration the proper sequencing of courses for progression toward degree, courses taught in other departments, and other complicating factors. Makes recommendations for replacement courses. Work is reviewed by results achieved. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “SV” ending.	Oversees and coordinates all details, aspects and components of the ongoing curriculum planning process, contributes information and recommends strategic plan reviews and project implementation plans to leadership and faculty. Prepares and completes timelines and action plans. Provides analysis, program management and database management. Makes recommendations regarding new policies and procedures to improve and enhance the efficiency of programs. Implements curriculum development quality and service standards. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “SV” ending.
Key Resp 01	Drafts schedule of courses to be offered each term based upon a provided course listing, enrollment trends, and faculty availability.	Working with a high degree of independence, in consultation with Chair / faculty committee, determines courses to be offered each term based upon department major requirements for B.A. / B.S. and graduate degrees, enrollment trends, course restrictions, and faculty availability.	Working with a high degree of independence. Oversees management of multiple graduate / undergraduate programs and online curricula to facilitate the efficient and effective management of curriculum planning programs, including training and supervision of both temporary and permanent staff as needed. Recommends degree requirements. May supervise junior level staff in support of program operations.
Key Resp 02	Using judgment and discretion, independently obtains classrooms for courses considering the requirements and restrictions of the Campus Scheduling Office, past enrollment trends, instructor preferences, equipment and facility needs, department and campus needs.	Recommends to department management replacement courses when necessary.	Under general direction of program director, evaluates programs and recommends improvements to enhance the efficiency and quality of program offerings. Recommends new systems and reporting to support and analyze program.
Key Resp 03	Consults with Campus Scheduling Office and instructors on issues regarding obtaining appropriate classrooms and advises faculty or senior level manager on options.	Assigns courses to graduate student instructors ensuring fairness among eligible candidates and appropriate qualifications for a course.	Applies discretion to address unusual or highly sensitive program or course issues with program directors, potential applicants, students, and instructors.
Key Resp 04	Works with other departments to set up cross-listed and room-shared courses.	Advises graduate students and instructors (including Teaching Assistants) on job expectations and workload issues.	Works with contacts among the faculty, administration, graduate students and outside vendors to manage program operations.
Key Resp 05	Recommends to department / college / school management or faculty assignments of courses to graduate student instructors (including Teaching Assistants) and readers.	Projects future course planning based upon faculty availability, considering sabbaticals, fellowships and grants, internal and external administrative assignments, and courses taught in other departments and / or other universities.	Independently works with faculty, and staff leadership, external stakeholders and fundraisers to develop and administer program courses, learning systems and technology to establish and meet project timelines, milestones and outcomes.
Key Resp 06	Collects, analyzes, and provides statistics on enrollment trends to department management.	Devises solutions to classroom space and scheduling problems, considering the curriculum needs of students, the needs of faculty, and available options.	Independently develops solutions to overall course logistical and programmatic issues, considering multiple and varied options and needs as well as policies and procedures. Makes recommendations to improve policies and procedures where needed.
Key Resp 07	Manages student enrollment for efficient use of classroom space and resources, and ensures students are enrolled based upon established priorities.	Advises department / school / college chair / dean on complex curricular issues and recommends courses of action when new courses, programs are introduced.	Utilizes and develops technology and database tools to evaluate and recommend course of action when new courses, programs are introduced.
Key Resp 08	Sets up enrollment limits, seat reservations, and other course restrictions.	Utilizing extensive knowledge of course content, facilitates new course approval and curriculum revisions through interaction with the Coordination of College Policy, Academic Senate, or similar organization.	Utilizing expert knowledge of course content and overall program objectives facilitates new course approval and curriculum revisions through interaction with the Coordination of College Policy, Academic Senate, or similar organization.
Key Resp 09	In consultation with faculty, drops no-shows and replaces them with the highest-priority waiting-list students.
Key Resp 10	Prepares and submits course approval forms to the Committee on Courses of the Academic Senate when the department proposes additional changes, or withdrawals of courses.
Key Resp 11	Provides information to faculty and visiting instructors about scheduling procedures and practices and enrollment needs.
Education 1	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.
Special Condition	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
KSA 01	Knowledge of common University-specific computer application programs.	Thorough knowledge of common University-specific computer application programs.	In-depth knowledge of commonly used computer application programs.
KSA 02	Knowledge of department, organization, and University policies, procedures, and directives.	Thorough knowledge of department, organization, and University policies, procedures, and directives.	Excellent in-depth knowledge and experience in curriculum planning processes and best practices.
KSA 03	Knowledge of department and school / college general and major course requirements.	Thorough knowledge of department and school / college general and major course and degree requirements.	In-depth knowledge of program graduate course and degree requirements.
KSA 04	Interpersonal skills to work with department senior management, faculty, and students.	Strong interpersonal skills to work with and gain trust from department senior management, faculty, and students.	Advanced interpersonal skills to work with and gain trust from department senior management, faculty, external stakeholders, fundraisers and students.
KSA 05	Ability in problem identification, reasoning, analysis to identify trends.	Proven ability in problem identification, reasoning, analysis to identify trends.	Advanced ability to resolve unique and highly complex problems, program challenges and other issues with little or no precedent.
KSA 06	Ability to find solutions to conflicting situations.	Proven ability to find solutions to conflicting situations.	Advanced critical thinking skills along with excellent quantitative and analytical reasoning ability. Advanced ability to utilize online learning and database technology to analyze and improve program offerings.
KSA 07			Ability to train and direct other staff members to administer program operations.
Environment	Campus, medical center or other university setting and various external venues.	Campus, medical center or other university setting and various external venues.	Campus, medical center or other university setting and various external venues.