Admissions Recruitment Spec 1 – 4 SV

Job Summary

Involves developing and implementing programs for student outreach, recruitment, and admissions for the university and / or school / college / department within appropriate constituents and communities; and educating the public about admissions requirements, policies, and processes.

Job Title	Admissions Recruitment Spec 1 SV	Admissions Recruitment Spec 2 SV	Admissions Recruitment Spec 3 SV	Admissions Recruitment Spec 4 SV
Job Code	4975	4976	4977	4978
Bargaining Unit	SV	SV	SV	SV
FLSA	Non-Exempt	Non-Exempt	Exempt	Exempt
Generic Scope	Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning.	Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.	Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field. Independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.	Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.
Custom Scope	Uses professional admissions and recruitment concepts by assisting with recruitment efforts and / or preparing admissions materials. This title is bargaining unit only. There should never be an uncovered position	Applies skills as a recruitment and / or admissions professional. Provides substantive information on student programs for the organization or in college / school / department. Performs recruitment activities. Evaluates and makes determinations regarding applications for admission using established guidelines. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “SV” ending.	Applies skills as a seasoned, experienced recruitment and / or admissions professional, to identify potential students, provide information, and ensure good relationships with the public and institutions and organizations involved in outreach / recruitment and / or independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission, making exceptions to admissions requirements, and taking into account a variety of requirements. Recommends improvements / modifications to the program. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “SV” ending.	Independently responsible for the planning, design, and implementation of a recruitment or admissions program OR collaborates with management in the leadership and design, implementation, and evaluation of a recruitment or admissions program. Evaluates the effectiveness of the program. Provides leadership and guidance in area of expertise to other admissions / recruitment specialists. Typically, the bargaining unit job code should be used for work covered by this title. However, if the position is not covered by the Higher Education Employer-Employee Relations Act (HEERA) due to one of the following reasons—(1) Confidential status, where duties normally require access to confidential information that significantly influences the development of management’s bargaining or grievance positions; (2) employed outside of California at a location with 100 or fewer employees; or (3) Supervisory status, where duties include supervising employees as a regular part of the job—then the position should be listed under the generic title without the “SV” ending.
Key Resp 01	Under close supervision from manager or higher-level Admissions / Recruitment Specialist, provides information to the public and prospective applicants on admissions requirements, and school / college programs and curricula.	Provides information about higher education generally and UC specifically to individuals and groups.	Plans visits to schools; schedules and makes presentations, conducts interviews, and handles follow-up visits as appropriate.	Evaluates the effectiveness of the recruitment program, considering general college admissions / enrollment goals, financial aid / scholarships, number of UC applicants, acceptance rate, and graduation rate from the University.
Key Resp 02	Prepares admissions materials for review.	Provides substantive information on admissions requirements, school / college programs and curricula, financial aid, housing, and career opportunities.	Identifies potential students, and provides information about higher education generally and UC specifically.	Assists management in the design and implementation of admissions programs.
Key Resp 03	Produces reports.	Serves as liaison between students, parents, college / universities, community agencies, and UC college / school / department.	Provides in-depth information on admissions requirements, prerequisite courses, school / college programs and curricula, specific financial aid criteria, and career opportunities.	Oversees the design, planning and implementation of a specific application review and selection process.
Key Resp 04		Exercises professional judgment in reviewing, evaluating, and recommending applicants for admission using established guidelines.	Assesses academic preparedness of traditional, special-program, and international applicants.	Prepares strategy and plans for recruitment drive programs.
Key Resp 05		Consults with experienced level staff or faculty when reviewing more complex applications.	Evaluates transcripts and international records for eligibility.	Reviews most difficult and complex admissions cases and advises colleagues.
Key Resp 06		Responds to inquiries from prospective students regarding entrance requirements, application procedures, financial aid availability, housing alternatives, etc.	Researches foreign educational systems as needed and analyzes academic records from foreign secondary and tertiary institutions (including study abroad records).	Evaluates effectiveness of admissions and / or recruitment programs and makes recommendations for recruitment strategy to enhance yield.
Key Resp 07		Performs recruitment activities, including writing or editing materials, and representing the school / college / department at admissions events and other forums.	Assesses applicants for motivation, initiative, leadership potential, work / life experience, extracurricular activities, socioeconomic status, disability, and educational / personal hardship.	For undergraduates, makes final determination of transferability of international course work.
Key Resp 08		Under direction and guidance, implements aspects of events to enhance recruitment and yield.	Serves as liaison between students, parents, colleges / universities, community agencies, and UC college / school / department.	Represents college / school / department or organization as it relates to area of expertise (e.g. international admissions) and advises other specialists.
Key Resp 09			Uses extensive knowledge of college / school / department requirements and applicant pool, to assess the applicants’ overall record and experience for final admissions determination and recommendation.	Manages the process of developing articulation agreements between colleges / universities.
Key Resp 10			Screens applicants for school / college / department faculty.	Documents and communicates transfer course equivalences.
Key Resp 11			Uses professional judgment when reviewing complex applications for admission.	Evaluates and recommends fellowship and scholarship awards for admitted applicants.
Key Resp 12			Produces special and annual reports, and program evaluations.
Key Resp 13			Performs course-by-course evaluations for transfer credits.
Key Resp 14			Plans, manages and implements events and activities to enhance recruitment.
Key Resp 15			Assesses effectiveness in attracting quality students to UC.
Education	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.	Bachelor’s degree in related area and / or equivalent experience / training.
Special Condition	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.	Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
KSA 01	Basic knowledge and experience working with a diverse student population.	Knowledge and experience working with a diverse student population.	Thorough knowledge and experience working with a diverse student population.	Advanced knowledge and experience working with a diverse student population.
KSA 02	Basic knowledge of UC, and the ability to explain basic information to prospective applicants and the public.	Working knowledge of UC, and the ability to interpret policies and procedures to prospective applicants and the public.	Ability to interpret and communicate University policies and procedures to prospective students and the public.	Advanced knowledge and understanding of UC, and the ability to interpret and communicate University policies and procedures to prospective students and the public.
KSA 03	Basic knowledge of academic programs, including curricula and admissions requirements at UC.	Working knowledge of academic programs, including curricula, admissions requirements, and financial aid programs at UC.	Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges / universities and specifically at UC, and / or specific colleges and schools.	Advanced and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges / universities and specifically at UC.
KSA 04	Ability to communicate effectively orally and in writing.	Ability to maintain cooperative relationships with schools, universities, community organizations and other institutions.	Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.	Advanced ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.
KSA 05		Working knowledge of admissions requirements for campus / school / college.	Ability to develop recruitment programs, and design effective materials.	Advanced ability to develop recruitment programs, and design effective materials.
KSA 06		Ability to communicate effectively orally and in writing.		Advanced understanding of admissions technology.
KSA 07				Advanced knowledge of project management including program design, implementation, and evaluation.
KSA 08				Advanced knowledge of admissions requirements for campus / school / college, including mitigating circumstances / bases for exceptions.
KSA 09				Advanced skills to develop strategic recruitment plans, design outreach and recruitment programs and materials that will attract top candidates to the school / college.
KSA 10				Advanced knowledge of tertiary level foreign credentials, secondary school records, study abroad programs and policies, and the knowledge of major educational systems of the world.
Environment	Campus or other university setting and various external venues.	Campus or other university setting and various external venues.	Campus or other university setting and various external venues.	Campus or other university setting and various external venues.