Administrative Analyst
Principal Administrative Analyst II (MSP 0731) SIZE-NEUTRAL
Principal Administrative Analyst I (7241) SIZE-NEUTRAL
Principal Administrative Analyst – Supervisor (7259) SIZE-NEUTRAL
Senior Administrative Analyst (7242) SIZE-NEUTRAL
Senior Administrative Analyst – Supervisor (7257) SIZE-NEUTRAL
Administrative Analyst (7243)
Administrative Analyst – Supervising (7258)
Assistant Administrative Analyst (7244)
Assistant Administrative Analyst (7228)
March, 1973 — SIZE-NEUTRAL MARCH 1994
Series Concept
Administrative Analysts conduct or supervise responsible and complex administrative analysis requiring a knowledge of University administrative organization, policies, procedures, and practices; and perform other related duties as required. Incumbents make analytical studies for campus or University-wide administrative officers; study existing and proposed administrative organizational structure, policies, and procedures; plan details of administrative studies; determine and locate sources for collecting information and data; review, analyze, and summarize reports of administrative officers, committees, and agencies; prepare directives, regulations, and other instructions for issuance to subordinate administrative units; provide consultative service in administrative management to departmental administrators; develop and recommend new administrative organizational structure, policies, and procedures; and establish and maintain contact with officials in the University, government, and industry for the collection and exchange of information.
Assignments are usually given on a project basis and incumbents are expected to fully analyze the problem, gather data and information, find and evaluate alternative solutions, and make a final recommendation. Administrative Assistants may perform some administrative analysis, but their work primarily concerns the day-to-day administration of a unit including the responsibility for making decisions.
Class Concepts
Principal Administrative Analyst II and I
Incumbents are responsible for performing the highest level of administrative analysis. Positions are allocated to these levels on the basis of internal comparison, the nature and scope of responsibilities, and the specialized requirements of the work. See Irvine Campus Supplemental Guidelines for Principal Analysts I and II.
Principal Administrative Analyst – Supervisor
Performs range of duties outlined in the Class Concepts for Principal Administrative Analyst and, in addition, meets the HEERA requirements for designation as a supervisory employee.
Senior Administrative Analyst
Incumbents (a) provide staff assistance to campus officials in studying and developing recommendations that lead to major changes in organization, policies, procedures and practices, and may supervise other Administrative Analysts, or (b) conduct responsible and complex analysis of administrative organization, policies, procedures, practices, and cost-benefit studies on a University-wide basis. Administrative analysis duties are performed under minimal supervision and work is reviewed in terms of meeting specific goals and objectives.
Typically at this level, incumbents develop and recommend new administrative organizational structure, policies, and procedures that apply campus-wide, University-wide, or to a large and complex school or college; review, analyze, and summarize reports of high level administrative officers, committees, and agencies; prepare directive, regulations, and other instructions for issuance University-wide, campus-wide, or to major administrative units; conduct difficult negotiations to implement specific recommendations that may include, coordinating the implementation with several service departments such as accounting, data processing, personnel or with a number of other different departments; conduct cost-benefit studies; provide advice and assistance to other Administrative Analysts an the more difficult problems; provide consultative service to campus officials; and may supervise the work of other Administrative Analysts.
Senior Administrative Analyst – Supervisor
Performs range of duties outlined in the Class Concepts for Senior Administrative Analyst and, in addition, meets the HEERA requirements for designation as a supervisory employee.
Administrative Analyst
Incumbents perform the responsible and complex administrative analysis with only general supervision. The majority of administrative analysis duties on a campus are performed at this level.
Typically at this level, incumbents analyze existing and proposed administrative organizational structure, policies, and procedures; identify details of administrative studies; determine and locate sources for collecting information and data; review, analyze and summarize reports; prepare directives, regulations, and other instructions for issuance to subordinate administrative units; and provide consultative service in administrative management to departmental administrators. Assignments are usually given on a project basis and incumbents are expected to analyze fully the problem, gather data and information, find and evaluate alternate solutions, and make a final recommendation.
Administrative Analyst – Supervising
Performs range of duties outlined in the Class Concepts for Administrative Analyst and, in addition, meets the HEERA requirements for designation as a supervisory employee.
Assistant Administrative Analyst
Incumbents perform administrative analysis under the supervision of a higher level Administrative Analyst. Assignments may be more limited than those at the Administrative Analyst level, but the primary distinction is the degree of independence with which the incumbent performs a wide variety of administrative analysis functions.
Assistant Administrative Analyst – Supervisor
Performs range of duties outlined in the Class Concepts for Assistant Administrative Analyst and, in addition, meets the HEERA requirements for designation as a supervisory employee
Minimum Qualifications
Principal Administrative Analyst II
Graduation from college. with a major in business administration, economics, operations research, statistics, political science, educational administration, or an allied field, and seven years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.
Principal Administrative Analyst I
Graduation from college with a major in business administration, economics, statistics, political science, educational administration, or an allied field, and six years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.
Senior Administrative Analyst
Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field, and four years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.
Administrative Analyst
Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field, and two years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.
Assistant Administrative Analyst
Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field; or an equivalent combination of education and experience.
Campus Classification Guidelines – Principal Analyst I/II
Prepared By Systemwide Human Resources Office (Applies to Principal Administrative Analysts, Principal Budget Analysts, Principal Personnel Analysts, and Principal Accountants)
I. Series Concept
Systemwide class concepts for Principal Analyst I and II are as follows:
“Incumbents are responsible for supervising or performing the highest level of analysis. Positions are allocated to these levels by the Chancellor or vice President on the basis of internal comparison, the nature and scope of responsibilities, the role of the position in the overall management function, and the specialized requirements.”
Positions at these levels perform the highest level of analysis for Vice Chancellors or other Management Program Officials. Projects directly contribute to major campus objectives or resolution of major campus problems usually at the Vice Chancellor level or above.
Analysis at these levels often deals with new issues, proposals, or programs. Analysis at these levels considers many complex variables and interrelationship and requires knowledge of a wide range of concepts, principles, and practices of campus administration as well as skill in applying this knowledge to the development of new programs, methods, approaches, or procedures.
Principal Analysts are frequently responsible for new proposals, programs, or studies that require the involvement and coordination of a number of different campus offices or departments.
II. Class Concepts
Principal Analyst I
Analysis is performed as described in the series concept above. At this level the emphasis is on the analytical study itself (i.e., gathering data analyzing the issues, formulating recommendations). Analysts make formal or informal presentations to management and discuss the study and recommendations.
Principal Analyst II
Analysis is performed as described in the series concept above. At this level the emphasis is on the carrying out of the project or the solution of the problems under study. Principal Analysts II gather data, analyze issues and formulate recommendations as at the I level, but in addition carry out or implement the recommendations along with or on behalf of Management. The Principal Analyst II level is intended only for those positions with significant, demonstrable management impact on Systemwide.
NOTE: Classification movement may occur as the Principal Analyst develops management skills, political acumen and gains knowledge of campus management issues.
Supplemental Guidelines to Analyst Classification Series
Prepared by Systemwide Human Resources Office
1. Difficulty
CLERICAL LEVEL III – Actions vary in each individual case; variety of sources.
CLERICAL LEVEL IV – Work has many separate phases; variety of transactions; qualitative review.
ASSISTANT ANALYST – There is a wide variety of analysis performed under supervision, or independent responsibility for analysis of project with limited variety; assignments are under a project basis and involve report writing; make recommendations with alternative; there is a knowledge of theoretical concepts of the field; operates under supervision, including self-regulatory processes; can’t deviate significantly from established standards.
ANALYST – There is a wide variety of analysis performed independently. Higher level input is required where there are large numbers or inter-dependent variables, usually campus-wide. In addition to theoretical knowledge at Assistant level, applies knowledge attained in work environment; works without close supervision and/or within processes that are not “self-regulatory”; solutions require innovation and alternate recommendations within existing programs that may significantly differ from established norms.
SENIOR ANALYST – Specialization of analysis and number of different variables dictates that there is less review of recommendations and their end-product; innovation in analysis is required as at Analyst level, but policy application and problems are unique, and the solutions require “first-time” applications and practices. Number of variables or variety normally requires supervising or working through other Analysts.
PRINCIPAL ANALYST – Operates on the forefront of practice (has never been done in campus before). Develops programs based on untested, high level knowledge where few, if any, precedents have been set; the likelihood of program success may be less since it is more difficult to test hypotheses without implementing and evaluating programs – there is more risks-taking and person is breaking new ground; level of analysis tends to be more general than at Senior level since the application must consider more variables, i.e., how the institution’s goals and objectives will be affected (teaching, research, budget).
2. Impact: Results of Decisions or Recommendations (What Actually Happens)
CLERICAL LEVEL III – Procedural implementation or change
CLERICAL LEVEL IV – Applies interpretations that result in procedural implementation or change
ASSISTANT ANALYST – Policy or procedural changes are only limited by amount of supervision received by higher level or self-regulatory processes.
ANALYST – Analysis and recommendations of problems, decisions, or planning that requires alternate solutions or plans of action are ultimately made by a higher level.
SENIOR ANALYST – Decisions directly affect policies and procedures of such campus-wide programs as medical student, Academic Affairs, and Business and Finance often requiring input from other Analysts and/or departments.
PRINCIPAL ANALYST – Decisions and recommendations to supv. involve new programs and/or their development that affect the directional aspects of the department (goals and objectives) that in turn may affect campus programs.
3. Ongoing: vs. New Programs
CLERICAL LEVEL III – None.
CLERICAL LEVEL IV – Performs qualitative review within ongoing programs where a particular issue can deviate from established policies and procedures.
ASSISTANT ANALYST – Under supervision, primarily deals with ongoing programs or changes thereto.
ANALYST – Deals with ongoing programs and give essential and important input to unique or first-time programs.
SENIOR ANALYST – Controls ongoing programs with responsibility for the development of new programs, policies, and/or procedures for possible implementation.
PRINCIPAL ANALYST – Performs analysis of issues, such as budget, staffing, and other matters that relate to the implementation of new programs.
4. PARTICIPATES IN THE IMPLEMENTATION OF CHANGE
CLERICAL LEVEL III – Procedural.
CLERICAL LEVEL IV – Adapts new procedures to former procedures with the capability of going outside own procedural guidelines.
ASSISTANT ANALYST – Under supervision, provides analysis of limited segments of changing programs.
ANALYST – Is a major effect of changes to operating departments within the broad interpretations of University policy.
SENIOR ANALYST – Develops implementation processes typically requiring coordination of multiple campus departments (plans the campaign).
PRINCIPAL ANALYST – Provides the conceptual framework for change with responsibility for strategically redSystemwideng the resistance to change, resolution of conflicts and generally providing expertise in the change process.