Program Representative

Class Specifications – D.10
Program Representative III – 6452
Program Representative II – 6453
Program Representative I – 6454

April, 2000

Series Concept

Under general supervision, Program Representatives plan, coordinate and implement educational programs offered by the university i.e. University Extension classes workshops, seminars, and conferences. Incumbents are typically required to have knowledge of the professional goals of the department, program or discipline. Some positions may require specific subject matter expertise in a given area.

Program Representatives normally have responsibility for the administration of a particular program(s) (i.e. planning, developing, budgeting, assessing logistical needs, etc.). Program Representatives review and evaluate instructor and course proposals, consult with instructors about proposed program format and content; develop and implement infrastructure for delivery of new and ongoing programs; draw up implementation plans and budgets for academic approval; participate in program and instructor evaluation; and supervise administrative/clerical staff.

Program Representatives do not have responsibility for development of long-range educational policy or program content.

Related duties may include: assisting in the recruitment and screening of instructors and speakers; selecting program materials; investigating and evaluating new facilities and locations; determining time and location of programs; ordering services and supplies requested by instructors; serving as a liaison with governmental agencies and affiliated institutions; administering certificate programs; providing information to students about program details and requirements; and coordinating open houses or special events.

Class Concepts

Program Representative III

The Program Representative III independently coordinates all programs for a specific programmatic unit. They may supervise Program Representative I’s and II’s and other administrative/clerical support staff. Incumbents have a major and continuing responsibility for instructor recruitment and program planning and development without responsibility for long-range educational policy and content review.

Program Representative II

The Program Representative II either coordinates a group of programs of significant scope and complexity or oversees the implementation of all-programs for a specific programmatic unit with limited responsibility for instructor recruitment and/or program planning and development. Incumbents typically supervise Program Representative I’s and/or other administrative/clerical support staff.

The Program Representative II has more independent responsibility for decision-making and coordination than the Program Representative I.

Program Representative I

The Program Representative I implements programs of varying scope and complexity. While some duties are clerical in nature, the majority of time is spent in program coordination. The incumbent usually has first-line responsibility as the coordinator of a program, whereas Program Assistants provide the administrative/clerical support for these programs.

Minimum Qualifications

Program Representative III

Undergraduate degree and three years of related experience or an equivalent combination of education and experience. Knowledge and abilities essential to the successful performance of the specific duties assigned to the position. Supervisory experience is usually required.

Program Representative II

Undergraduate degree and two years of related experience or an equivalent combination of education and experience. Knowledge and abilities essential to the successful performance of the specific duties assigned to the position. Supervisory experience is usually preferred.

Program Representative I

Undergraduate degree and one year of related experience or an equivalent combination of education and experience. Knowledge and abilities essential to the successful performance of the specific duties assigned to the position .