Class Specification - E.10
Principal Project Manager (MSP) - 0703
Senior Project Manager - 4361
Project Manager - 4362
Associate Project Manager - 4363
October, 2004
Overview
This series encompasses project management for the design and construction phase of capital and renovation projects. Incumbents are responsible for the successful implementation of projects that meet the University's design and program goals within approved schedules and budgets. Incumbents typically perform work such as managing and checking the work of contractors and other professionals (University and consultants) engaged in the planning, design and construction process. Incumbents may also represent the University at meetings and conferences related to the planning and physical development of University projects.
Competencies
- Project Development
- Review and assist with preparation of Project Planning Guide (PPG) and Detailed Project Program (DPP) requirements.
- Develop procurement documents.
- Review the design documents and manage the completion of code and peer review by University and jurisdictional entities.
- Draft detailed project budget and schedule.
- Review and assist with development of construction cost estimates.
- Assist with the preparation of construction Requests for Proposal (RFP), including contractor pre-qualification documents and "front-end" contract documents for bid packages.
- Project Coordination
- Coordinate approvals with campus, Office of the President, Regents and external agencies in relation to compliance, licensure, accreditation, etc.
- Develop and implement end user requirements as defined in the pre-bid documents throughout design and construction phase.
- Coordinate PPG and DPP user involvement in the target development process.
- Coordinate and implement requirements of the Campus Long Range Development Plan (LRDP), environmental documentation and Campus Utility Master Plan in the design.
- Coordinate the solicitation and selection of supporting consultants (i.e. civil and geotechnical engineers, archeologist and other specialty consultants).
- Coordinate value-engineering sessions.
- Construction Management
- Review contract and construction documents.
- Coordinate development of construction management schedule.
- Conduct project job site meetings.
- Review construction management logs.
- Coordinate commissioning of building.
- Prepare project punch lists.
- Coordinate project closeout.
- Quality Assurance and Contract Coordination
- Review consultant and/or contractor submittals.
- Coordinate consultant and/ or contractor response.
- Participate in editing of campus standards and design criteria and master specifications.
- Coordinate edit/writing of Division bne Project Manual sections.
Responsibilities
- Project Development
- Direct consultant design teams in the development of projects meeting the requirements of PPG and DPP descriptions.
- Apply requirements of California Building Code.
- Apply basic construction cost estimating and cost control concepts.
- Research cost, complexity, delivery schedule, approvals, funding, etc. and put in proper format.
- Coordinate with contracts re: legal bidding requirements, ( e.g., agreement, bond, bid form, insurance, advertising, boiler plate document), and Division One general requirements.
- Participate in the selection and fee negotiations for architects, engineers and other consultants required to complete the project design documents.
- Assure bid documents are complete and coordinated prior to issue for bid.
- Project Coordination
- Act as liaison with offices of Budget and Capital Planning, Campus Environmental Planning, Campus Environmental Health and Safety, Division of State Architect, State Public Works Board, Office of Statewide Health Planning and Development, State Fire Marshal, etc.
- Participate in user Building Advisory Committee (BAC) meetings and user focus group meetings.
- Assure orderly development and timely transition with diverse problem areas such as fire protection, traffic flow, mechanical and electrical tie-ins, equipment delivery and installation, etc.
- Assure orderly acquisitions and dissemination of information obtained from supporting and specialty consultants.
- Assure implementation of value-engineering recommendations in project design.
- Review and monitor consultants' scope of work, fee structure, proposals, additional scope changes, agreements and performance.
- Review and approve consultant payment invoices.
- Construction Management
- Ensures construction documents have required approvals.
- Resolves construction issues and handles all paper work such as pay applications, change orders, field orders, requests for information (RFI' s) and submittals, etc.
- Analyze project objectives, analyze and prioritize project activities, coordinate relationships among contractors and subcontractors.
- Ensure project requirements and project delivery schedule are met.
- Regularly review submittal logs to determine project needs and manage schedules.
- Ensure all contractual obligations have been met to the satisfaction of the University, such as warranties, guarantees, record drawings, project close out, etc.
- Interpret whether contractor has fulfilled requirements of project contract documents and provide direction for satisfying deficiencies.
- Quality Assurance
- Recommend requirements for bid documents.
- Advise on alternate methods and materials during value engmeermg and submittal review.
- Advise on updating of campus standards and design criteria and master specifications.
- Review proposed design changes and change order requests
Benchmark Level: 4362 - Project Manager
FLSA Status of Benchmark: Exempt
Matrix: Project Manager
Proiect Manager Matrix
| Factors | Associate Project Manager | Project Manager | Senior Project Manager | Principle Project Manager |
|---|---|---|---|---|
| Organizational Latitude Level of Supervision/ Direction Received Level of Supervision/ Direction Exercised (Optional) |
Works under general supervision of a Project Manager or senior management. Work is periodically reviewed; reviewed upon completion for meeting goals. Supervisory duties may range from lead duties to supervision. |
Works under direction of a Senior/Principal Project Manager or general supervision of senior management. May have supervisory responsibilities which include assigning and reviewing work; conveying instructions and training; conducting performance evaluations. |
Works under direction of senior management. Supervisory duties include determining size of work force, settlement of informal grievances, complaints, disciplinary actions and performance evaluations. |
Works under the general direction of senior or executive management. Supervisory duties include determining utilization and size of work force, settlement of informal grievances, complaints, disciplinary actions and performance evaluations. Primary responsibility for direction of subordinate managers, organizational structures and management relationships. |
| Project Management Application Latitude Exercised |
Incumbent must interpret procedures and may deviate from standard practices to obtain required results. Deviation is subject to supervisor's approval. Final results and outcomes are subject to review. |
Interprets established procedures and independently determines/develops approach and scope of application to a broad area of a project and/or multiple projects. Sets own priorities in the context of overall project goals. Final results and outcomes are subject to review. Authorized to make field construction changes up to a specified limit. |
Organizes and provides direction for single and/or multiple projects and maintains oversight responsibility for administrative functions. Exercises considerable latitude in application of standards, concepts and techniques. Sets own priorities in the context of overall project goals. Work is evaluated on successfully meeting budget and schedule requirements. Authorized to make field construction changes up to a specified limit. |
Manages and/or has oversight responsibility for single and/or multiple projects in addition to administrative functions. Develops application of standards, concepts and techniques with limited or no precedents Work is evaluated based on the effectiveness of management techniques and quality of results achieved. Authorized to make field construction changes up to a specified limit. |
| Job Knowledge Level of knowledge within area of work Working within established parameters, exercises discretion and judgement by exhibiting basic knowledge of all work disciplines related to a project. Researches and proposes solutions for difficult problems or technical issues associated with a specific project. |
Working without established parameters, exercises discretion and judgement by exhibiting complete understanding of the application of basic operational principles, theories and concepts of the project. Develops solutions for difficult problems or technical issues associated with a specific project. |
Demostrates through knowledge of all work disciplines related to a project. Initiates/implements advanced operational methods or processes affecting the total project where no precedents exist. |
Considered an expert within the field. Initiates/implements advanced operational methods or processes affecting the total project where no precedents exist. |
|
| Contacts Type and nature of contacts within and outside of unit |
Primarily internal unit/project contacts; or contacts within the University. Interaction may extend outside the University on routine matters. |
Frequent contacts both within the unit and outside the unit. Frequently represents department in external interactions. |
Represents department as prime contact on projects. Interacts with senior management and external personnel on matters requiring coordination between department and contractors or outside agencies. |
Chief advisor or technical consultant to senior management. Represents department at highest internal or external levels specific to project assignments. |
| Supervisory Codes | Not applicable | Not applicable | Not applicable | Not applicable |
| FLSA Exemption | Admin/Exec Exempt | Admin/Exec Exempt | Admin/Exec Exempt | Admin/Exec Exempt |
| Representation | Unrepresented | Unrepresented | Unrepresented | Unrepresented |
| Typical Market Education and Years of Experience |
1-4 years experience; BA/BS preferred Equivalent experience |
4-7 years with direct Project Manager experience with BA/BS Equivalent experience California license as Architect or Engineer preferred |
7-1O years with direct Sr Project Manager experience with BA/BS Equivalent experience California license as Architect or Engineer |
1O+ years direct Principal Project Manager experience with BA/BS Equivalent experience California license as Architect or Engineer |