If you or your family members are affected by Typhoon Haiyan or if you wish to respond to the crisis, UC has a number of leave policies and provisions that may enable you to take time off to deal with the aftermath of this natural disaster.
Faculty should refer to the Academic Personnel Policy on Leaves of Absence available athttp://ucop.edu/academic-personnel/academic-personnel-policy/benefits-and-privileges/index.html
Senior Management Group employees seeking leave should refer to PPSM II - 46 (Administrative Leaves with Pay).
Employees covered by a collective bargaining agreement should review the leave provisions within their respective agreement.
Staff subject to the Personnel Policy for Staff Members may be eligible for paid or unpaid leave under the following leave provisions:
Administrative Leave for Emergencies
The Chancellor may grant administrative leaves with pay for a specified duration due to natural or other emergencies, or an employee may request unpaid leave for that purpose.
In addition, an employee with special skills (e.g., medical personnel, scientific and technical personnel, environmental health and safety personnel) who is a member of a University-sponsored response team may be granted administrative leave with pay for the duration of the assignment. An employee who wishes to participate in a non UC-sponsored emergency response team may be granted leave with pay depending on the circumstances.
In these circumstances, to be eligible, an employee must be scheduled to work and not on paid or unpaid leave on the day(s) of the emergency; the employee must coordinate leave requests with his/her supervisor and the coordinator at the location handling emergency response requests and issues.
Vacation Leave
An employee may request the use of accrued vacation leave. Vacation leave must be approved by the employee's immediate supervisor.
Sick Leave
An employee may use sick leave for Family and Medical Leave to care for a spouse, domestic partner, child, or parent with a serious health condition for up to 12 workweeks. An employee may also use up to 30 days of sick leave in a calendar year to attend to or care for ill family members that are not designated as family members for purposes of Family and Medical Leave, such as grandparents, grandchildren, step-relatives, in-laws, and relatives by adoption. Before using sick leave, an employee may be required to provide notice for the leave as soon as possible, and submit satisfactory proof of the illness in the family.
Personal Leave
A career employee may request unpaid leave in accordance with local guidelines.
Local Catastrophic Leave Sharing Programs
Some locations have catastrophic leave donation programs that allow employees to donate vacation to affected coworkers who have exhausted paid leave. Ask your local Human Resources Office whether your location has a catastrophic leave program.
Benefit considerations
Generally, an employee granted a leave with pay will continue to receive all benefits related to employment. Special limitations or requirements that apply to certain types of leaves are addressed in the Personnel Policy for Staff Members provisions specific to those leaves. An employee on an approved unpaid leave will receive health plan and retirement plan coverage in accordance with the group insurance and retirement system regulations. Consult with your local Benefits office for more information on the continuation of benefits during a leave.
Should you need to take a leave of absence, be sure to inform your supervisor as far in advance as possible and/or practicable. You also must comply with all local procedures concerning notice requirements and any supporting documentation.