The following are examples of payroll deduction schedules to show how you may claim eligible expenses under the DepCare FSA program. The examples assume that you submit a completed enrollment form to the designated office in time for processing by the 15th of the first month of your eligible appointment.

The first deduction is taken from your first payroll check received on the first of the following month for monthly paid employees.

It's important to estimate your dependent care expenses carefully. The IRS requires that you forfeit any unclaimed money in your DepCare FSA account after enrollment is terminated or the closing date for the plan year, whichever occurs first.

Example #1: An Appointment for Winter Quarter (1/1 to 3/1)
January
  • Jan. 15 - Submit enrollment form
February
  • Feb. 1 - First deduction from payroll check (Jan. earnings)
  • First month you can claim eligible expenses
March
  • March 1 - Second deduction from payroll check (Feb. earnings)
  • Second month you can claim eligible expenses
  • Mar. 31 - Appointment ends
April
  • April 1 - Third deduction from payroll check/final payroll check (Mar. earnings)
  • Final month you can claim eligible expenses
Example #2:
An Appointment for Spring Quarter (4/1 to 6/30)
With Summer Employment (7/1 to 9/30)
& An Appointment for Fall Quarter (10/1 to 12/31)
April
  • April 15 - submit enrollment form
May
  • May 1 - First deduction from payroll check (April earnings)
  • First month you can claim eligible expenses
June
  • June 1 - Second deduction from payroll check (May earnings)
  • Second month you can claim eligible expenses
July
  • July 1 - Third deduction from payroll check (June earnings)
  • Third month you can claim eligible expenses
August
  • Aug. 1 - Fourth deduction from payroll check (July earnings)
  • Fourth month you can claim eligible expenses
September
  • Sept. 1 - Fifth deduction from payroll check (Aug. earnings)
  • Fifth month you can claim eligible expenses
October
  • Oct. 1 - Fall Quarter begins
  • Deductions continue if you continue to receive earnings
Example #3: An Appointment for Fall Quarter (8/1 to 12/31)
August
  • Aug. 15 - submit enrollment form
September
  • Sept. 1 - First deduction from payroll check (Aug. earnings)
  • First month you can claim eligible expenses
October
  • Oct. 1 - Second deduction from payroll check (Sept. earnings)
  • Second month you can claim eligible expenses
November
  • Nov. 1 - Third deduction form payroll check (Oct. earnings)
  • Third month you can claim eligible expenses
December
  • Dec. 4 - Fourth deduction form payroll check (Nov. earnings)
  • Fourth month you can claim eligible expenses
  • DepCare for the plan year ends at this time
January
  • No payroll deduction
  • Re-enrollment required during PIE if you have a Spring appointment
Example #4: An Appointment for Fall Quarter (10/1 to 12/31)
October
  • Oct. 15 - Submit enrollment form
November
  • Nov. 1 - First deduction form payroll check (Oct. earnings)
  • First month you can claim eligible expenses
December
  • Dec. 1 - Second deduction form payroll check (Nov. earnings)
  • Second month you can claim eligible expenses
  • DepCare for the plan year ends at this time
January
  • No payroll deduction
  • Re-enrollment required during PIE if you have a Winter appointment
  • Effective date is the first day of the month following your enrollment if enrolled by campus deadline
  • DepCare FSA termination date is usually at the end of the pay period in which your DepCare FSA contribution is deducted from your paycheck. In example #1 the DepCare FSA termination date is April 1.
  • Reimbursement occurs after claim form has been submitted and processed by CONEXIS.